The software in the training of accounting technicians

In this article

Introduction to accounting keeping with the computer

  1. Data structure of accounting.
    Banana Accounting makes the elements of an accounting easily visible.
    Basic data, Chart of Accounts, structure of the Balance Sheet and Income Statement, records.
  2. Create a new accounting.
    Banana Accounting saves all accounting data in one single file.
    You choose the type of accounting, the template, name it and set the accounting period.
  3. Basic accounting data.
    The delimitation of the transactions is fundamental.
    • The name of the company.
    • The accounting period.
    • The currency of accounting.
  4. Set up the Chart of Accounts.
    Accounts and groups are arranged in the Accounts table.
    You learn to insert new accounts and to enter the logic of the Balance Sheet and the Income Statement.
  5. The Debit - Credit = 0 equation.
    In accounting software the Debit = Credit equation is used in the form of Debit - Credit = 0.
    The debit amounts are positive and the credit amounts are negative.
    This is a significant difference and needs to be explained.
  6. Enter the opening balances.
    The initial balance is shown next to each account.
    The program immediately displays a warning if the total of the assets does not match that of the liabilities.
  7. The Transactions table is practically the same as for manual exercises.
    Students immediately learn to enter records complete with date, description, accounts and amounts.
    Simple one-line or complex postings using multiple lines of accounts can be entered.
    The program will report, if the account does not exist or if there are imbalances.
  8. Read the Balance Sheet and Income Statement.
    The program also displays the account balances in the Accounts table.
    At a glance, you can overview the Balance Sheet, the Income Statement and the result for the year.
  9. Account cards.
    Click on the account number and a card that contains all the movements will be displayed.
    Check if the registrations are correct.
  10. Orderly presentation of the balance sheet and income statement.
    Reports allow you to present your records accurately.

Closing and transition to the new year

  1. Check Accounting.
    Before closing the accounts at year end, check that all operations are correct.
  2. Locking registrations with blockchain.
    When the transactions have been verified they must be locked with digital seals, so that they cannot be modified.
  3. Data archiving.
    Accounting data must be archived to remain retrievable over the years.
    Banana Accounting allows you to print data in pdf or export in the format of the Standard Audit File for Taxation (SAF-T).
  4. Creation of a new year.
    With Banana Accounting you keep a different file for each year.
    A new file is created and the balances are reported when a new year is due.
  5. Data management and auditing.
    Legal regulations prescribe and define data storage and control procedures for the purpose of any internal or external controls.

Advanced accounting elements

  1. VAT integrated into accounting.
    You can teach the functions for the calculation and automatic reporting of VAT or sales taxes. 
  2. Customer and Supplier Register.
    Accounts can be set up for customers and suppliers, with their personal data.
    Only the totals appear in the balance sheet printouts.
  3. Creation and printing of invoices.
    Invoices are entered as normal accounting transactions.
    Invoices can be printed or exported in digital format.
  4. Entering payments and invoice reminders.
    Payments are also entered as accounting entries.
    You can check if there are unpaid invoices and print reminders. 
  5. Multi-currency accounting.
    Accounting can be created to manage accounts in multiple currencies.
    Issues relating to unrealized exchange gains and losses are addressed.
  6. Cost and profit centers.
    You learn to categorize costs and revenues according to other criteria.

Financial planning

Financial planning looks to the future, it provides information that allows you to anticipate decisions.
It allows you to assess costs, plan resources and avoid liquidity crises.

  1. The forecast budget.
  2. Forecast income statement.
  3. Break even analyses.
  4. Liquidity planning.
  5. Investment plan.
  6. Annual planning.
  7. Planning over several years.
  8. Automated planning with repetitive formulas and postings.

Accounting data analysis

  1. Multi-dimensional analysis.
    Use of segments to obtain Balance Sheet and Income Statement by branch, division.
  2. Accounting analysis and Business intelligence.
    Students learn to analyze accounting data.
  3. Compare between budget and previous periods.
    Customize the reports to analyze the evolution of accounting.
  4. Data connection with Excel.
    To calculate indices and analyze the balance sheet and income statement.
  5. Javascript programming.
    Understand how you can extend the program with specific programming.

Audit and other advanced themes

  • International standards.
  • Creation of XBRL reports.
  • Standard Audit File for Taxation (SAF-T).
  • Exchange data with Excel or other programs.
  • Development of Javascript applications to extract data, perform calculations and prepare customized reports.
  • Controlling and auditing of the accounts through an IT system.
  • Security issues.
  • The review and control of IT systems.
  • Integrations of the various company IT tools.

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