With the Segments feature it is possible to manage different sectors of a company or different projects of an association and to obtain for each one the balance sheet and the complete profit & loss statement with the breakdown of revenues, costs and profit or loss.
The segments are set out in the chart of accounts. When you enter a transaction, you also indicate the segment. Segments can also be used to manage branches, divisions or areas of business. A museum can use them to have reports of different exhibitions, a transport agency to have reports for each individual vehicle.
How to setup the Segment in your chart of accounts
In an association, there are two projects that need to be managed:
On top of that, there are different branch offices with the same projects to be managed:
The user wishes to obtain a balance sheet which indicates the profit or the loss of each project and branch office.
How to proceed:
- Insert the segments at the end of the chart of accounts
Enter the transactions, and complete the debit and the credit accounts with the segments
Segments can be registered either with the colon (:) or with the minus sign (-).
If you want to enter segments with a minus sign in front of the segment code, you must activate the option 'Use minus sign (-) as segments separator, in the File menu, File properties (basic data) command, 'Options' tab.
Enhanced Balance sheet by segment
- From the Account1 menu, activate the Enhanced balance sheet with groups command
- Select the available configurations in the different tabs; in the Sections tab in particular, deactivate the display of the Balance sheet accounts, the Client/Suppliers accounts and the Cost centers. The segments usually refer to the accounts of the Profit & Loss statement.
- In the Subdivision tab, activate the Subdivision by segment option
- Select the segment for which the balance sheet should be obtained (by project or by branch office)
- Click on the OK button in order to display the report
Report by projects