Transactions income & expense accounting

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Transactions table

The transactions are entered in the Transactions table.
For every transaction enter the date, document number, description, incoming or expense, the account and the category.

  • Income/Expenses: enter the amount coming in or going out.
  • Account: enter one of the Estate accounts (cash, bank, post, clients, suppliers...).
  • Category: enter an income or expense category.

Speeding up the recording of the transactions

In order to accelerate the recording of the transactions, you can use

Transactions with several bookings

When faced with operation involving several bookings, you need to enter them on several rows. We call them composed transactions. 

In the following image (Doc n. 11) you can see an example, where multiple invoices are paid through the bank.

  • Enter the same date and the same document number in all the rows that affect the same transaction. This allows you to easily locate a transaction with multiple bookings.
  • In the first row, enter the total amount in the Expenses column if it is a payment, or in the Income column if it is deposit.
  • In the Account column, enter the liquidity account (account through which you pay or collect). The Category column in the first row remains empty.
  • In the following rows, enter the amount of the invoice paid or collected on each row (the Expenses column or the Income column).
    Each invoice will be entered on a separate row. The Account column remains empty.
  • In the Category column, enter the category for each row to identify the entry or entry of the movement.

Multiple (composed) transactions

Examples of transactions without VAT

The columns of the Transactions table

Date
Enter the date for the transaction of Income or Expense

Doc
Enter Doc number. The number of the paper document is normally assigned here; this will facilitate retrieval of documents at later dates.

Description
Enter a description for the relative Income or Expense.

Income
Enter Income amount.

Expenses
Enter Expense amount.

Account
Enter the Estate account (cash, bank, Post, clients, suppliers..).

Category
Enter a category of Income or Expense, as defined in the Category table.

Examples of transactions with VAT

Additional columns

Depending on the type of Income / Expense accounts setup (with or without VAT) there are additional columns where VAT data is entered.

VAT Code
Enter the VAT code referring to a sale or a cost. There must be a code in the VAT Codes table.

Refer to the Transactions page for explanations of VAT codes and further information.

In the Account and Category columns, instead of entering the account and category number you can also write the text you wish to find.
The software will show you the list with all the accounts and categories containing the entered text. With the Arrow down key you can move directly in the list and select the desired account number by pressing the Enter key.

In order to display the movements of an account or a category, after entering the transactions, click on the small blue symbol in the account/category cell (top right corner of the selected cell).

Account and category card

In the account or category card, the presentation of the transactions is very similar to the ones of the Transactions table. If you enter further transactions or make changes (always operated in the Transactions table), you can update the account/category card by clicking the Refresh icon on the right side of the screen.

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