The Accounts table presents the balance sheet with the following elements:
- Balance sheets, including any customer, supplier accounts.
- The group totals.
- The opening balances.
In the following example, in the Accounts table, all accounts are grouped in Group 1 (Total Assets). The asset accounts are added to the liability accounts and the difference determines the Net Assets.
For more information on the grouping system, please refer to the Grouping System page.
The Accounts table displays account balances, columns of incoming and outgoing movements, and the budget. This provides an immediate and constantly updated view of the balance sheet situation. Assets are shown in positive, liabilities (debits) in negative.
The columns of the Accounts table
The main columns of the Accounts table are listed below. The display of columns changes according to the selected View.
Additional columns can be added, either system columns or own columns, via the menu Data → Columns setup.
Enter an asterisk to signal a section change. For example, to distinguish Total Assets from Cost Centers.
Values must be entered in the Sections column for presenting the Enhanced Statement with groups.
Refer to the Sections page for further details and information.
Values are entered that total the categories that have the same grouping in the Sum in column. They are fundamental for totals.
Enter the number or initials of the account to be managed (cash, bank, post).
Enter a description for the relative account. This description is automatically taken from the Account Description column of the Transactions table (if displayed).
Enter a value that identifies the category belonging to the same group.
The column heading 'Sum in', used in Banana Plus version, replaces the column heading 'GR', used in previous versions.
This is the column that shows the opening balances. The opening balance is only entered manually in this column the first time Banana accounting is used, or a new file is opened. At the start of the new year with automatic opening, the opening balances are automatically entered again.
This locked column displays the balance of incoming transactions. The balance will be updated automatically after each registration.
This locked column displays the balance of expenses. The balance will be updated automatically after each registration.
This locked column displays the balance resulting after income and expenses. The balance will be updated automatically after each registration.
The Sections in the accounts and / or categories table allow you to define a set of accounts and categories that you wish to print via the Report → Enhanced statement with groups command.
- The sections are indicated in the sections column of the accounts table and the categories table
- An * (asterisk) indicates the start of the section
- A ** (double asterisk) indicates the start of a subsection.
- A # indicates the start of the notes section
- One section ends when another begins
- Unlike double-entry accounting, numeric sections cannot be used
- If no section has been indicated, the first time you use the command, the program will insert it automatically
- In the "Balance Sheet" Accounts table
- In the "Operating result" Categories table
- It is useful to create separate sections if you have cost centers, segments or customer or supplier ledgers.
This way you can print out reports of what interests you only.
Accounts and Categories Settings in the Enhanced Statement with groups
In the dialog box you can set up how to print the accounts and categories
Previous years' profit and loss account
In the Income / Expense accounting, the totalisation line that groups income and expenses directly shows the net worth or equity, so there is no need for a specific account.
If you wish to display the amount of the previous years' operating results, you must add a Previous Year balance account. The allocation of the amount must be done manually in the Opening column (Accounts table) at the beginning of each year.