Customize accounts and categories

Adding a new account or category

With Banana Accounting it is possible to customize the chart of accounts by adding or deleting accounts and categories.

To add a new account or category, proceed as follows:

• Position yourself in the row above the one where you want to add the new account or category.
• Add a new empty row with the command Edit → Add rows.
• Enter in the respective columns:
  • The Account number
  • The Description,
  • The BClass (1 for the Assets, 2 for the Liabilities, 3 for the Expenses and 4 for the Revenue)
  • Grouping number (Sum in column) which must be the same as that entered for accounts or categories belonging to the same Totalization Group.

If in the Transactions table you enter a transaction with a non-existing account, the program gives you an error message; to take it away you have to create the new account in the chart of accounts and recheck the accounting with the Shift + F9 key, or with the menu Actions → Recheck accounting command.

Adding a new group

If you want new totalization groups, proceed as follows:

• Position yourself in the row above the one where you want to add the new group
• Add a new empty row with the command command Edit → Add rows.
• Enter in the respective columns:
  • The Group number
  • The Group Description,
  • Grouping number (Sum in column) in which you wish this group to be totalized.

Renaming an account, a group, a category or a VAT Code

This is a very practical function that allows you to rename an account, a category, a group or a VAT code and to have the replacement automatically in the Transactions and Budget table without having to enter them manually.

To rename one of the elements proceed as follows:

• Position yourself in cell where the account or group (Accounts table) or the category (Categories table), that needs to be renamed, is present.
• If it is necessary to rename a VAT code, it is necessary to position yourself in the VAT Codes table, on the cell of the code to be substituted.
• Choose the Data menu → Rename command
• Indicate the new account, group, category or VAT code number.

Removing an account, a group, a category or a VAT Code

• Position yourself on the row number that contains the element that is to be deleted
• Click on the Edit menu → Delete rows.
• Enter the number of rows that you wish to delete

After deleting an account, a group, a category or a VAT code, it is necessary to use the Recheck accounting command. The program will give you a warning message if the deleted element was used in the transactions.

When deleting a group and not all accounts belonging to the deleted group are deleted, you must change the grouping number in the Sum in column for the remaining accounts, otherwise errors will be reported.