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Double-Entry Accounting for Nonprofit Organizations
Start FOR FREE the accounting of your association and get immediately the income statement and the balance sheet. This easy and ready-to-use template is ideal for people who have to do double-entry accounting and need a professional and fast solution. Your data remains private on your PC and you don't need to register.
Open in Banana WebApp
Run Banana Accounting Plus on your browser without any installation. Customize the template, enter the transactions and save the file on your computer.
Open template in WebApp Open tutorial in WebAppTemplate documentation
This template presents a synthetic chart of accounts with descriptive accounts that facilitate data entry. Get the Income Statement and Balance Sheet quickly, manage members and projects.
For more information on solutions for associations go to the Accounting for non-profit organizations page.
Create your file
- Create a new file, starting from this template (Template ID +10619), using one of the methods explained.
- With the command File → File properties, set the period, the company name and the basic currency.
- With the command File → Save as, save the file. Enter the company name and year in the file name.
For example "association-2022.ac2".
See also Organize accounting files locally, online or in the cloud
Enter the Transactions
Register the accounting transactions in the journal. Enter the date, the document number and the description. Enter the destination account into the Debit account column, and the account of origin in the Credit account. Then add the amount.
You can modify the journal at any time.
Check and customize the Accounts table
Once you have entered the transactions, you can check the Accounts table. You will have an overview of your assets, liabilities, income and expenses, which allows you to keep your balance under control.
Customize the Accounts table to suit your needs: you can add, delete and edit accounts, groups or descriptions.
Enter Opening Balances
In the Opening column enter the opening balances of the Accounts. Negative asset account amounts are entered with a minus sign in front.
Enter the balances of the previous year
If you are creating a new accounting and you want the amounts of the previous year to appear in the statements to be printed, you must insert the values in the appropriate column. Go to the Previous view and in the Previous Year column enter the values.
Get the Profit and Loss Statement and the Balance Sheet
At any time of the year you can create your Balance sheet, which is a financial report of your assets, liabilities and equity and the Profit and Loss statement, which includes income and expenses. You will achieve optimal reports because you can always modify the data until they are perfect. You have the possibility to print out your statements or save them in PDF format.
Template preview
Association XX
| Group | Account | Description | Sum In |
|---|---|---|---|
| BALANCE SHEET | |||
| Assets | |||
| Cash | Cash | Assets | |
| Bank | Bank Current Account | Assets | |
| Post | Post Current Account | Assets | |
| Office Forniture | Office Forniture | Assets | |
| Computer and Software | Computer and Software | Assets | |
| Car | Car | Assets | |
| Assets | Total Assets | 00 | |
| Liabilities | |||
| Suppliers | Suppliers | Total Liabilities | |
| Visa | Credit card loan | Total Liabilities | |
| Loan | Bank loan | Total Liabilities | |
| Start-up Capital | Start-up Capital | Total Liabilities | |
| Brought forward profit or loss | Brought forward profit or loss | Total Liabilities | |
| Profit or loss of the current year | Profit or loss of the current year | Total Liabilities | |
| Total Liabilities | Total Liabilities | 00 | |
| PROFIT/LOSS STATEMENT | |||
| INCOME | |||
| Donations | Donations | 4 | |
| Membership | Membership payments | 4 | |
| Sales | Various Sales | 4 | |
| Other Income | Other income | 4 | |
| 4 | TOTAL INCOME | Result | |
| EXPENSES | |||
| Office Supplies | Office supplies, printing material, photocopies | 3 | |
| Postal Fees | Postal fees | 3 | |
| Rent | Rent | 3 | |
| Electricity | Elecricity | 3 | |
| Water | Water | 3 | |
| Teleohone and Fax | Telephone and fax | 3 | |
| Internet | Internet | 3 | |
| Publicity | Publicity, flyers, printing | 3 | |
| Cleaning | Cleaning | 3 | |
| Maintenance and repairs | Maintenance and repairs | 3 | |
| Goods and materials | Goods and materials | 3 | |
| Salaries | Personnel expenses | 3 | |
| Social Insurance expenses | Social Insurance expenses | 3 | |
| Vehicle and transport | Vehicle and transport costs | 3 | |
| Refund Volunteers | Refund to volunteers | 3 | |
| Fees and Permits | Fees and other permits | 3 | |
| Unexpected expenses | Unexpected expenses | 3 | |
| Unregistered expenses | Small unregistered expenses | 3 | |
| Other expenses | Other expenses | 3 | |
| 3 | TOTAL EXPENSES | Result | |
| Result | RESULT | Profit or loss of the current year | |
| 00 | Difference should be = 0 (blank cell) | ||
| COST CENTERS | |||
| Members | |||
| ;MA | Montgomery Alexander | TM | |
| ;WB | Weelt Bob | TM | |
| ;JB | Johnson Bill | TM | |
| ;SA | Smith Ada | TM | |
| TM | Total members | ||
| SEGMENTS | |||
| Projects | |||
| :Project A | Project A | TP | |
| :Project B | Project B | TP | |
| :Project C | Project C | TP | |
| TP | Total projects |