Accounts

You can access this windows by choosing the Reports menu > Account cards command (see the Account cards page).

Accounts

The list of all available accounts appears.

Select all

By activating this option, all the accounts that are part of the Chart of accounts are automatically selected.

If you wish to print one or more account cards activate only the desired accounts.

Selecting accounts with the mouse

• Clicking on the account name selects the account, and if a previous selection was made, it is deselected.
• Clicking on the account tick box (within the checkbox) selects/deselects the account and the previous selection remains unchanged.
• To select multiple adjacent accounts at the same time, simply click on the first one, hold down the left mouse button, move the mouse over the list to select the desired accounts, and press the spacebar.
• To select multiple non-adjacent accounts, hold down the Ctrl key (or Cmd on Mac), and use the left mouse button to move over the list, selecting the desired accounts, and then press the spacebar.

Selecting accounts with the keyboard

• You can navigate the account list using the up/down arrow keys, and select/deselect an account by pressing the spacebar.

Search

The option allows the immediate search of one or more accounts. The account number or description of the account is entered in the box; the program filters the accounts using the search values entered.

You can also enter multiple accounts to be displayed simultaneously, or combine accounts and segments (see developer explanations):
 

• 1000|1001  will display the transactions for account 1000 and 1001.  
• 1000:01 will display all transactions of the 1000 account with the 01 segment.

Sort by account number

If this option is activated, the accounts are sorted according to the selection applied in the Filter (at the bottom of the dialog box). If, for example, there are accounts, cost centers or segments with abbreviations, they are listed in alphabetical order.

Filter 

This function allows you to filter all account cards or just a selection, specifically:

• Accounts, cost centre and segments - if no selection is made they are filtered by default
• Accounts/categories (existing cost centres and segments are excluded)
• Accounts, Cost centres (only segments are excluded)
• Cost centres (accounts and/or categories and segments are excluded)
• Segments (accounts and/or categories and cost centres are excluded)
• Groups - existing groups will be shown - you need to select the ones to be printed
• Classes - all classes will be shown - you need to select the ones to be printed.

Actual or budget transactions

When you have activated the Budget table in your file, you may select:

• Actual transactions
  The entries in the Transaction tab will be processed.

• Budget transactions
  The entries in the Budget tab will be processed.
  If the Budget table is not present, but amounts have been entered in the Budget column of the Accounts table (Budget View), these amounts are converted into monthly amounts. The division performed by the program is based on the start and end date of the accounting period (if the duration is 1 year, the division will be into 12 monthly installments).

Account card 00 - Differences in accounting transactions

When there are discrepancies in the transactions (see Debit - Credit Difference error page), to identify where the error is located, the account statement for Group 00 is displayed (or the statement for the group in your chart of accounts that includes all accounts from Class 1, 2, 3, and 4).  
You will have a list of all transactions with the successive balances, which after each entering should equal zero. The row where the balance is not at zero contains the error.

Viewing the Details of transactions

Using the Group 00 account statement, it is also possible to view the details of the transactions.

Once you have selected the Group 00 account statement, the list of transactions will appear. Select any column, double-click on the column, and a screen will appear to select the visible columns. Select the "TransactionAmount" column. After making this change, the screen opened from the Group 00 account statement will display the "Transaction" column in CHF with detailed specific amounts.

Double-click on a column:
 

Select the "MovementAmount" column

Next, a new column "Movement CHF" will be added, which will display the details of the amounts of individual transactions. This modification can be useful, for example, when a transaction includes VAT, and you want to see the details of that transaction while keeping the VAT separate.

Invoice recording with VAT:

Details of the invoice recording with VAT, with Account Card 00 and the "MovementAmount" column activated: