Invoicing and VAT on turnover

The standard procedure of Banana Accounting in VAT management requires entering the VAT code always on the line where the revenue is recorded.

Issued invoices are immediately recorded and accounted for. Revenues are recognized at the time of invoice issuance.

It is necessary to set up the customer ledger in the Accounts table. At the end of the year, customer accounts must appear in the balance sheet.

Therefore, in VAT management on turnover, the VAT code is entered when creating the invoice.

Invoice data is entered in the Transactions table. For each new invoice, enter a new transaction row.

• Enter the date of the transaction
• The invoice number
  • For invoicing with Swiss QR with IBAN account, use only numbers or letters, without spaces, separators, or other characters. The maximum allowed length is 7 characters.
  • For invoicing with Swiss QR with QR-IBAN, use only numbers without spaces, separators, or other characters. The maximum allowed length is 7 digits.
  • If Swiss QR is not used, the invoice number can be freely chosen.
  • Each invoice must have a unique invoice number, even across multiple accounting years. It is important because using the same invoice number across years is considered as a single document. If you wish to repeat the same invoice number, add the year to the invoice number or another identifier to distinguish it from previous years' invoices (e.g., 1234524, 1234525).
• The description text (products, services, consulting...) that will appear on the customer’s invoice
• In the Debit account, enter the customer account number
• In the Credit account, enter the contraccount (Sales account, Consulting, or others)
• Enter the amount
• If subject to VAT, enter the VAT Code with the applicable VAT percentage. See Invoice printing and VAT management.

Multi-row Invoice

When there are multiple items to be invoiced (various products or services or both), they must be recorded on multiple lines (one item per line):

• Enter a new transaction row for each item to be printed on the invoice.
• On each additional line, repeat the date and invoice number, the same as the previous lines.

Basic Columns

Date
The invoice will display the date indicated in this column. All rows belonging to the document must have the same date.

Invoice
For invoice management, an invoice number must be entered in the Invoice column.

Description
A description of the products or services to be invoiced. These texts appear on the invoice.

Debit
A customer account that belongs to the ledger in the Accounts table.

Credit
A revenue account in the Accounts table.

Amount
An amount. If VAT is managed, enter the gross amount (including VAT).

VAT Code
The VAT code corresponding to the revenue account (sales or services).

Optional Columns

Type
In the Type column, you can define detail rows, such as subtotal rows or a specific payment term for an invoice.
This column is not visible by default but must be enabled through the menu Data > command Arrange columns and checking the column DocType.

Quantity
The quantity of goods or services to be invoiced.
To add the quantity column, use the menu Tools > Add new features > Add Items columns in the Transactions table.

Unit
A type of unit (e.g., 'pcs', 'h', 'm', 'kg').

Unit Price
The unit price for the goods or service.
The program automatically calculates the total amount based on the quantities entered in the Quantity column.