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Invoices to members in double-entry accounting
With Banana Accounting Plus, in addition to managing the accounting of your non-profit organisation, printing the balance sheet and other necessary reports, you can also prepare and print invoices to members for the payment of membership fees. With the tutorial we provide, just a few steps are enough to print invoices easily and quickly. Open the tutorial from our WebApp or directly from the program, and save the file to your computer.
Open in Banana WebApp
Run Banana Accounting Plus on your browser without any installation. Customize the template, enter the transactions and save the file on your computer.
Open template in WebAppTemplate documentation
Create your file
To get started quickly, we recommend downloading the template provided at the beginning of this page, or opening it directly from the program as follows:
- Open the template with the Banana Accounting Plus WebApp
- Using the File > File Properties command, set the period, your organisation's name, and base currency
- Using the File > Save As command, save the file. It's useful to include the name of the organisation and the year in the filename. For example "Association...-20xx.ac2".
Enter the basic information of the organisation
In the menu File > File Properties > Accounting, enter your organisation’s data, start and end dates, and base currency.
In the Address section, fill in the required fields. These details are essential for invoice headers.
Insert the logo and define the invoice header position
To insert the organisation’s logo and define the position of the various headers on the invoice, go to the menu File > Set Logo.
For more details, visit the page Set Logo
Enter members' data
In the Accounts table, at the end of the chart of accounts, enter all members of the organisation using the cost center CC3, which uses a semicolon.
In the Addresses view, fill in the various columns with the members' details. For each member, you can specify the invoice language in the Language column.
If you selected a different template that does not include the Addresses view, you can activate it from the menu Tools > Add New Features > Add Addresses and fill in the requested columns.
Set the Members Group
Once you have created the member list with a grouping code, you need to define this group in the invoice settings:
From the menu Report > Customers > Settings, select the members' grouping code. In our tutorial it is indicated as TM (Total members).
Prepare and print member invoices
Enter the invoice data in the Transactions table. You only need to fill in the following fields:
- Date
- Description
- Invoice number (essential for invoice printing)
- Membership fee amount
- In the CC3 column, enter the cost center for the member that you defined at the end of the chart of accounts, but without the semicolon.
- The Debit and Credit columns remain empty.
Now you're ready to print the invoices. Proceed as follows:
- From the menu Report > Customers > Print Invoices, access the dialog where you can select one or more invoices to print, choose the layout, and adjust settings for customization.
In the Options section, you can enter notes for the member and define the language.
Invoice
Further information:
- Layout with Swiss QR Code (Banana+)
- Import ISO 20022 file (See section on national specifications)
Template preview
Association XX
Basic Currency: CHF
Double-entry
| Group | Account | Description | Sum In |
|---|---|---|---|
| Balance Sheet | |||
| Assets | |||
| Cash | Cash | Assets | |
| Bank | Bank Current Account | Assets | |
| Post | Post Current Account | Assets | |
| Office Forniture | Office Forniture | Assets | |
| Computer and Software | Computer and Software | Assets | |
| Car | Car | Assets | |
| Assets | Total Assets | Net Assets | |
| Liabilities | |||
| Suppliers | Suppliers | Total Liabilities | |
| Visa | Credit card loan | Total Liabilities | |
| Loan | Bank loan | Total Liabilities | |
| Start-up Capital | Start-up Capital | Total Liabilities | |
| Brought forward profit or loss | Brought forward profit or loss | Total Liabilities | |
| Profit or loss of the current year | Profit or loss of the current year | Total Liabilities | |
| Total Liabilities | Total Liabilities | Net Assets | |
| Net Assets | Net Assets | ||
| PROFIT/LOSS STATEMENT | |||
| INCOME | |||
| Donations | Donations | 4 | |
| Membership | Membership payments | 4 | |
| Sales | Various Sales | 4 | |
| Other Income | Other income | 4 | |
| 4 | TOTAL INCOME | 00 | |
| EXPENSES | |||
| Office Supplies | Office supplies, printing material, photocopies | 3 | |
| Postal Fees | Postal fees | 3 | |
| Rent | Rent | 3 | |
| Electricity | Elecricity | 3 | |
| Water | Water | 3 | |
| Teleohone and Fax | Telephone and fax | 3 | |
| Internet | Internet | 3 | |
| Publicity | Publicity, flyers, printing | 3 | |
| Cleaning | Cleaning | 3 | |
| Maintenance and repairs | Maintenance and repairs | 3 | |
| Goods and materials | Goods and materials | 3 | |
| Salaries | Personnel expenses | 3 | |
| Social Insurance expenses | Social Insurance expenses | 3 | |
| Vehicle and transport | Vehicle and transport costs | 3 | |
| Refund Volunteers | Refund to volunteers | 3 | |
| Fees and Permits | Fees and other permits | 3 | |
| Unexpected expenses | Unexpected expenses | 3 | |
| Unregistered expenses | Small unregistered expenses | 3 | |
| Other expenses | Other expenses | 3 | |
| 3 | TOTAL EXPENSES | 00 | |
| 00 | RESULT | ||
| COST CENTERS | |||
| Members | |||
| ;WEI | Weisshaupt Urs | TM | |
| ;MUL | Müller Susanne | TM | |
| ;SCH | Schmid Peter | TM | |
| ;ROS | Ross Michael | TM | |
| ;BIA | Bianchi Peter | TM | |
| TM | Total members | ||
| SEGMENTS | |||
| :Project A | Project A | Total Projects | |
| :Project B | Project B | Total Projects | |
| :Project C | Project C | Total Projects | |
| Total Projects | Total projects |