In this article
Invoices to members for annual membership fees
With Banana Accounting, besides managing the accounting of the association, printing the balance sheet and other reports you need, you can prepare and print invoices to the members for the payment of the social fees. With the template that we provide you with, it only takes a few steps to easily and quickly print the invoices.
Open in Banana WebApp
Run Banana Accounting Plus on your browser without any installation. Customize the template, enter the transactions and save the file on your computer.
Open template in WebAppTemplate documentation
Initial settings
To get started quickly, we recommend that you download the template presented at the top of this page, or take it directly from the program, as follows:
- From the File menu > New
- Choose Region
- Choose as accounting Type, double-entry accounting
- Select the Template Association - invoices
- Save the file with a name
Enter the association's basic data
In the File menu > File properties > Accounting, enter your association's data, start and end date, and base currency.
In the Address section fill in the required data. This data is essential for the invoice headers.
Insert logo and define position of invoice headers
To insert the association logo and define the position of the various headers in the invoice go to File menu > Logo setup.
For further details visit the Logo setup page.
Enter Members' Data
In the Accounts table, at the end of the chart of accounts enter all members of the association using cost centre CC3, the one with the semicolon.
In the Address view fill in the various columns with the members' data. For each member you can define the invoice language in the Language column.
If you have chosen a different template that does not have the Address view, you can activate it from the Tools menu > Add/Remove new functionalities > Add Address columns in Accounts table and fill in the various columns with the required data.
Set Members' Group
Once the list of members with the totalisation group has been created, it is necessary to indicate the group in the invoice settings:
From the Reports menu > Customers > Settings, select the members' totalisation group. In our tutorial, TM (Total members) is indicated.
Prepare and print invoices to members
Enter the invoice data in the Transactions table. Simply enter the following data:
- Date
- Description
- Invoice number (essential for printing the invoice)
- The amount of the membership fee
- In column CC3 enter the cost centre relating to the member you defined at the end of the chart of accounts, but without the semicolon.
- The Debit and Credit columns remain empty.
You are now ready to print invoices. Proceed as follows:
- From the Reports menu > Customers > Print invoices, access the dialogue where you can indicate the invoice(s) to be printed, choose the layout and change settings for customisation.
In the Options section you can enter notes for the member and choose the language
Invoice
Additional Information:
- Invoice layout with Swiss QR Code (Banana+)
- Import ISO 20022 file (see paragraph Country specifications) and use the Bank Statement Camt ISO 20022 Switzerland extension (Banana+) for which you enter the parameters.
Template preview
Association XX
Basic Currency: CHF
Double-entry
| Group | Account | Description | Sum In |
|---|---|---|---|
| Balance Sheet | |||
| Assets | |||
| Cash | Cash | Assets | |
| Bank | Bank Current Account | Assets | |
| Post | Post Current Account | Assets | |
| Office Forniture | Office Forniture | Assets | |
| Computer and Software | Computer and Software | Assets | |
| Car | Car | Assets | |
| Assets | Total Assets | Net Assets | |
| Liabilities | |||
| Suppliers | Suppliers | Total Liabilities | |
| Visa | Credit card loan | Total Liabilities | |
| Loan | Bank loan | Total Liabilities | |
| Start-up Capital | Start-up Capital | Total Liabilities | |
| Brought forward profit or loss | Brought forward profit or loss | Total Liabilities | |
| Profit or loss of the current year | Profit or loss of the current year | Total Liabilities | |
| Total Liabilities | Total Liabilities | Net Assets | |
| Net Assets | Net Assets | ||
| PROFIT/LOSS STATEMENT | |||
| INCOME | |||
| Donations | Donations | 4 | |
| Membership | Membership payments | 4 | |
| Sales | Various Sales | 4 | |
| Other Income | Other income | 4 | |
| 4 | TOTAL INCOME | 00 | |
| EXPENSES | |||
| Office Supplies | Office supplies, printing material, photocopies | 3 | |
| Postal Fees | Postal fees | 3 | |
| Rent | Rent | 3 | |
| Electricity | Elecricity | 3 | |
| Water | Water | 3 | |
| Teleohone and Fax | Telephone and fax | 3 | |
| Internet | Internet | 3 | |
| Publicity | Publicity, flyers, printing | 3 | |
| Cleaning | Cleaning | 3 | |
| Maintenance and repairs | Maintenance and repairs | 3 | |
| Goods and materials | Goods and materials | 3 | |
| Salaries | Personnel expenses | 3 | |
| Social Insurance expenses | Social Insurance expenses | 3 | |
| Vehicle and transport | Vehicle and transport costs | 3 | |
| Refund Volunteers | Refund to volunteers | 3 | |
| Fees and Permits | Fees and other permits | 3 | |
| Unexpected expenses | Unexpected expenses | 3 | |
| Unregistered expenses | Small unregistered expenses | 3 | |
| Other expenses | Other expenses | 3 | |
| 3 | TOTAL EXPENSES | 00 | |
| 00 | RESULT | ||
| COST CENTERS | |||
| Members | |||
| ;WEI | Weisshaupt Urs | TM | |
| ;MUL | Müller Susanne | TM | |
| ;SCH | Schmid Peter | TM | |
| ;ROS | Ross Michael | TM | |
| ;BIA | Bianchi Peter | TM | |
| TM | Total members | ||
| SEGMENTS | |||
| :Project A | Project A | Total Projects | |
| :Project B | Project B | Total Projects | |
| :Project C | Project C | Total Projects | |
| Total Projects | Total projects |