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Customers sub-menu

The features, present in the Customers sub-menu (from the Account2 menu), allow you to obtain the following lists:

Logic for checking Customers' invoices

In order for the program to be able to prepare the lists of issued invoices:

  • In the Invoice column of the Transactions table, indicate the invoice number.
  • In the Debit or Credit column of the Transactions table, indicate the account number of the Customer

Also, before entering the transactions:

  • In the Chart of accounts, Customer accounts and/or groups need to be created
  • If desired, address columns can be added
  • In the Customers set up, indicate the Customer group or the general Customer account.

You also need to choose if, in the Chart of accounts, you need to have:

  • An account for each Customer
    This is necessary when the list of invoices needs to be presented separately by customer.
    In this case, a row needs to be created for the Customer, and each client account refers to this group in the GR column (see hereunder).
  • One single account in which all the Customers are contained
    The list of the open, expired invoices will be for all the Customers together and not per each individual Customer.

Notes:

  • Reports are based on the account currency balances; possible exchange rate differences will not be taken into account.
  • The reports Description column will reproduce the first row description for each invoice.
  • For the accounting files based ont cash received you can setup a customers register with the Cost Centers.

Detailed explanations

  • Setting up Customers accounts
    • Setting up the register
    • Activating the address columns (optional)
    • Setting up the customers' settings
  • Entering transactions
    • Displaying the Invoice column in the Transactions table
    • Entering the invoice that is being issued
    • Entering a payment
    • Entering a credit note
    • The Extract invoice rows and Open invoice link commands 
  • Reports and printouts
    • Displaying the open invoices
    • Displaying the expired invoices
    • Displaying the Invoices received from Customers
  • Automatic autocomplete

Example file

 

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