Issuing invoices with VAT with the Cash method

The Banana Accounting procedure for VAT management requires entering the VAT code on the same line where the revenue is recorded. 

Revenue is recognized only when the invoice is actually paid, recording transactions at the time of collection. 

It is necessary to set up the customer sub-ledger in the accounts table via the CC3 Profit Center.

Therefore, in cash-based VAT management, the VAT code is entered only when the invoice is collected.

Invoice data is entered in the Transactions table. For each new invoice, enter a new transaction line.

• Indicate the date of the transaction.
• The invoice number
  • For invoicing with Swiss QR with IBAN account, use only numbers or letters, without spaces, separators, or other characters. The maximum allowed length is 7 characters.
  • For invoicing with Swiss QR with QR-IBAN, use only numbers without spaces, separators, or other characters. The maximum allowed length is 7 digits.
  • If Swiss QR is not used, the invoice number can be freely chosen.
  • Each invoice must have a unique invoice number, even across multiple accounting years. This is important because using the same invoice number over multiple years is still considered a single document. If you wish to repeat the same invoice number, you must add the year to the invoice number or another identifier to distinguish it from previous years' invoices (e.g., 1234524, 1234525).
  • The description text (products, services, consulting...) that will appear on the customer's invoice.
  • The Debit account must remain empty.
  • The Credit account must remain empty.
  • Enter the amount.
  • In cases subject to VAT, enter the VAT sales code in square brackets (e.g., "[V81]").
    The VAT code entered in square brackets allows the VAT amount to be displayed on the invoice, without being recorded until the payment is registered.

Invoice with multiple lines

When there are multiple items to be invoiced (different products or services, or both), they must be recorded on multiple lines (one item per line):

• Enter a new transaction line for each item you want to print on the invoice.
• On each additional line, repeat the date and invoice number, identical to the previous lines.

Basic columns

Date
The invoice will show the date indicated in this column. All lines belonging to the document must have the same date.

Invoice
For invoice management, an invoice number must be entered in the Invoice column.

Description
A description of the products or services being invoiced. These texts appear on the invoice.

Debit
Use the column only to record the invoice payment, entering the liquidity account (bank, post,...).

Credit
Use the column only to record the invoice payment, entering the revenue account.

Amount
An amount. If VAT is managed, enter the gross amount (including VAT).

VAT Code
The VAT code corresponding to the revenue account (sales or services):

• For invoice issuance, the VAT code must be entered in square brackets (e.g., "[V81]").
• For recording the invoice payment, the VAT revenue code must be entered without square brackets.

CC3
A customer account present in the Accounts table, in the CC3 Profit Center group.

Optional columns

Type
In the Type column, detail rows can be defined, such as totalization rows or a specific payment term for an invoice.
This column is not visible by default, but it must be displayed via the menu Data > command Columns setup and checking the DocType column.

Quantity
The quantity of goods or services to be invoiced.
To add the quantity column, use the menu Tools > Add/remove functionalities > Add Item column in the Transactions table.

Unit
A type of unit (e.g., 'pz', 'h', 'm', 'kg').

Unit Price
The unit price related to the goods or services.
The program automatically calculates the total amount based on the quantities entered in the Quantity column.