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Example file invoices using Cost centers

This example file for printing invoices uses Cost centers for the setup of the Customer accounts instead of Balance Sheet accounts, so that invoice details will be excluded from the general accounting.

Country: Switzerland  | Accounting type: Double-Entry Accounting with vat/sales tax  |  Category: Education

Accounting 2018

Basic Currency: CHF

Double-entry with VAT/Sales tax

Accounts
Group Account Description Gr
    BALANCE SHEET  
       
    ASSETS  
  1000 Cash on hand 10
  1010 Post office current account 10
  1020 Bank account 10
  1090 Internal transfers 10
  1099 Amounts to be clarified 10
  1100 Due from Clients or Debtors 10
  1176 Witholding tax 10
  1191 Securities 10
  1300 Prepaid expenses 10
10   Current assets 1
       
  1500 Machinery 14
  1540 Tools and equipment 14
14   Fixed Assets 1
       
1   TOTAL ASSETS 00
       
       
    LIABILITIES  
  2000 Suppliers or Creditors 20
  2100 Due to banks short-term 20
  2170 Due to employees and social security institutions 20
  2200 Vat Due 20
  2201 VAT according to VAT report 20
  2300 Transitory liabilities 20
20   Short-term third party capital 2
       
  2400 Due to banks 24
  2500 Other long-term debts (non-onorous) 24
  2600 Provisions 24
24   Long-term third party capital 2
       
  2800 Share capital 28
  2970 Profit (Loss) carried forward 28
297   Profit/Loss for the period 28
28   Equity 2
       
2   TOTAL LIABILITIES 00
       
       
    PROFIT & LOSS STATEMENT  
       
    REVENUE  
  3200 Sales 3
  3400 Other revenue 3
  3600 Donations 3
  3710 Own consumption 3
  3809 VAT flat tax rate 3
3   TOTAL REVENUE 02
       
    EXPENSES  
  4200 Purchase goods for resale 4
  5820 Travel and entertainment expenses effective 4
  5830 Travel and entertainment expense allowance 4
  6000 Rent 4
  6040 Cleaning of facilities 4
  6200 Car expenses 4
  6280 Transportation expenses 4
  6300 Elementary insurance or Damage by natural forces 4
  6400 Energy and disposal costs 4
  6500 Office Supplies 4
  6503 Technical magazines, newspapers, periodicals 4
  6510 Phone 4
  6513 Postage 4
  6574 Small investments immediately expensed 4
  6580 Licenses and updates 4
  6583 Consumables 4
  6610 Publicity and advertizing 4
  6800 Depreciation and value adjustments of fixed assets 4
  6900 Financial costs 4
  6950 Financial revenue 4
  8900 Income Tax 4
4   TOTAL EXPENSES 02
       
02   Profit/Loss for Profit & Loss Statement 297
       
00   Difference should be = 0 (blank cell)  
       
       
    CUSTOMERS  
       
  ;10000 Customer 1 C
  ;10001 Customer 2 C
C   Total customers  
VAT codes
VAT Code Description %VAT
  Explanations  
  V = Sales (200)  
  VS = Discount sales and services (235)  
  B = Acquisition tax (380)  
  M = Expenses for material and services (400)  
  I = Investments and other operating expenses (405)  
  K = Corrections (410, 415, 420)  
  Z = Not considered (910)  
     
  VAT codes information (do not modify)  
  id=vatcodes-che-2018.20171129  
  Last update: 29.11.2017  
     
  VAT Due  
V0 Exempt services (220)  
V0-E Export services abroad (221)  
V0-T Transfers in the reporting procedure (225)  
V0-N Non-taxable services (230)  
  Decrease of income from services, see discounts  
V0-D Various (280)  
V77 Sales and services 7.7% 7.70
V80 Sales and services 8.0% 8.00
V77-B Sales and services 7.7% (chosen) 7.70
V80-B Sales and services 8.0% (chosen) 8.00
V25-N Sales and services 2.5% 2018 2.50
V25 Sales and services 2.5% 2017 2.50
V37 Sales and services 3.7% 3.70
V38 Sales and services 3.8% 3.80
VS77 Discount Sales and services 7.7% 7.70
VS80 Discount Sales and services 8.0% 8.00
VS25-N Discount Sales and services 2.5% 2018 2.50
VS25 Discount Sales and services 2.5% 2017 2.50
VS37 Discount Sales and services 3.7% 3.70
VS38 Discount Sales and services 3.8% 3.80
  Taxable turnover (299)  
F1 1. Flat tax rate 2017  
F2 2. Flat tax rate 2017  
FS1 Discount Sales and services 1. Flat tax rate 2017  
FS2 Discount Sales and services 2. Flat tax rate 2017  
F3 1. Flat tax rate 2018  
F4 2. Flat tax rate 2018  
FS3 Discount Sales and services 1. Flat tax rate 2018  
FS4 Discount Sales and services 2. Flat tax rate 2018  
  Total Flat tax rate (321-331)  
B77 Acquisition tax 7.7% (With VAT/Sales tax) 7.70
B80 Acquisition tax 8% (With VAT/Sales tax) 8.00
B77-1 Acquisition tax 7.7% (Without VAT/Sales tax) 7.70
B80-1 Acquisition tax 8% (Without VAT/Sales tax) 8.00
B77-2 Acquisition tax 7.7% (VAT/Sales tax amount) 7.70
B80-2 Acquisition tax 8% (VAT/Sales tax amount) 8.00
  Total Tax on purchases (380-381)  
  Total VAT Due (399)  
     
  Recoverable VAT  
M0 Exempt material- and service expenses  
I0 Exempt investment and operating expenses  
M77 Purchase of material and services 7.7% (With VAT/Sales tax) 7.70
M80 Purchase of material and services 8.0% (With VAT/Sales tax) 8.00
M77-1 Purchase of material and services 7.7% (Without VAT/Sales tax) 7.70
M80-1 Purchase of material and services 8.0% (Without VAT/Sales tax) 8.00
M77-2 Purchase of material and services 7.7% (VAT/Sales tax amount) 7.70
M80-2 Purchase of material and services 8.0% (VAT/Sales tax amount) 8.00
M25 Purchase of material and services 2.5% 2.50
M37 Purchase of material and services 3.7% 3.70
M38 Purchase of material and services 3.8% 3.80
  Investment and operating expenses  
I77 Investment and operating expenses 7.7% 7.70
I77-2 Investment and operating expenses 7.7% (VAT/Sales tax amount) 7.70
I80 Investment and operating expenses 8.0% 8.00
I25 Investment and operating expenses 2.5% 2.50
I37 Investment and operating expenses 3.7% 3.70
I38 Investment and operating expenses 3.8% 3.80
  Corrections and adjustments  
K77-A Subsequent adjustment of prior tax 7.7% (410) 7.70
K80-A Subsequent adjustment of prior tax 8 % (410) 8.00
K77-B Corrections of prior tax 7.7% (415) 7.70
K80-B Corrections of prior tax 8% (415) 8.00
K77-C Reductions of the deduction of prior tax 7.7% (420) 7.70
K80-C Reductions of the deduction of prior tax 8% (420) 8.00
F1050 Tax computation according to form Nr. 1050  
F1055 Tax computation according to form Nr. 1055  
     
  Total Recoverable VAT (479)  
  Total VAT payable (500) or VAT credit (510)  
     
  Other financial flows  
Z0-A Subsidies, tourist taxes collected by the tourism offices, contributions to the institutions responsible for the elimination of waste and for the supply of water (let. a - c)  
Z0 Gifts, dividends, compensation for damages etc.  
  Not considered  
  Final total for control  

This template file for printing invoices uses Cost centres for the setup of the Customer accounts instead of Balance Sheet accounts.

This method presents the following advantages:

  • it allows for exclusion from the accounting of details in the rows that make up the invoice document. Therefore, the balance sheet and income statement account cards will not display the invoice details but only the total amount.
  • the invoice can only be registered at the time of receipt, which is useful if the VAT on cash received method is used.
  • For VAT on cash received, the VAT code must be entered between brackets (Ex: [V80]) when recording the transaction. This way VAT will appear on the customer's invoice, but will only be calculated at the time of receipt in the recordings. Also check Clients and suppliers with VAT, using the Cash principle.

The same system can  be set up for Income & Expense Accounting.

Documentation

For further information on printing invoices, refer to the Creating invoices page.

Example of recording:

Chart of Accounts:

Print preview:

Account card:


Free and with no obligation

You can open this template with the Banana Accounting software. If you still don't have Banana Accounting you can download the Free Version. Banana Accounting offers several applications and more than 500 templates to choose from.

 

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