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    Tutorial invoices using Cost centers | Double-Entry Accounting with VAT

    Switzerland
    Double-Entry Accounting with vat/sales tax
    Education

    This example file for printing invoices uses Cost centers for the setup of the Customer accounts instead of Balance Sheet accounts, so that invoice details will be excluded from the general accounting.

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    Template documentation

    This template file for printing invoices uses Cost centres for the setup of the Customer accounts instead of Balance Sheet accounts.

    This method presents the following advantages:

    • it allows for exclusion from the accounting of details in the rows that make up the invoice document. Therefore, the balance sheet and income statement account cards will not display the invoice details but only the total amount.
    • the invoice can only be registered at the time of receipt, which is useful if the VAT on cash received method is used.
    • For VAT on cash received, the VAT code must be entered between brackets (Ex: [V80]) when recording the transaction. This way VAT will appear on the customer's invoice, but will only be calculated at the time of receipt in the recordings. Also check Clients and suppliers with VAT, using the Cash principle.

    The same system can  be set up for Income & Expense Accounting.

    Documentation

    For further information on printing invoices, refer to the Creating invoices page.

    Example of recording:

    Chart of Accounts:

    Print preview:

    Account card:

    Template preview

    Accounting 2022

    Basic Currency: CHF

    Double-entry with VAT/Sales tax

    Table: Accounts
    Group Description Sum In Gr1
        BALANCE SHEET    
             
        ASSETS    
      1000 Cash on hand 10  
      1010 Post office current account 10  
      1020 Bank account 10  
      1090 Internal transfers 10  
      1099 Amounts to be clarified 10  
      1100 Due from Clients or Debtors 10  
      1176 Witholding tax 10  
      1191 Securities 10  
      1300 Prepaid expenses 10  
    10   Current assets 1  
             
      1500 Machinery 14  
      1540 Tools and equipment 14  
    14   Fixed Assets 1  
             
    1   TOTAL ASSETS 00 1
             
             
        LIABILITIES    
      2000 Suppliers or Creditors 20  
      2100 Due to banks short-term 20  
      2170 Due to employees and social security institutions 20  
      2200 Vat Due 20  
      2201 VAT according to VAT report 20  
      2300 Transitory liabilities 20  
    20   Short-term third party capital 2  
             
      2400 Due to banks 24  
      2500 Other long-term debts (non-onorous) 24  
      2600 Provisions 24  
    24   Long-term third party capital 2  
             
      2800 Share capital 28  
      2970 Profit (Loss) carried forward 28  
    297   Profit/Loss for the period 28 1
    28   Equity 2  
             
    2   TOTAL LIABILITIES 00 1
             
             
        PROFIT & LOSS STATEMENT    
             
        REVENUE    
      3200 Sales 3  
      3400 Other revenue 3  
      3600 Donations 3  
      3710 Own consumption 3  
      3809 VAT flat tax rate 3  
    3   TOTAL REVENUE 02 1
             
        EXPENSES    
      4200 Purchase goods for resale 4  
      5820 Travel and entertainment expenses effective 4  
      5830 Travel and entertainment expense allowance 4  
      6000 Rent 4  
      6040 Cleaning of facilities 4  
      6200 Car expenses 4  
      6280 Transportation expenses 4  
      6300 Elementary insurance or Damage by natural forces 4  
      6400 Energy and disposal costs 4  
      6500 Office Supplies 4  
      6503 Technical magazines, newspapers, periodicals 4  
      6510 Phone 4  
      6513 Postage 4  
      6574 Small investments immediately expensed 4  
      6580 Licenses and updates 4  
      6583 Consumables 4  
      6610 Publicity and advertizing 4  
      6800 Depreciation and value adjustments of fixed assets 4  
      6900 Financial costs 4  
      6950 Financial revenue 4  
      8900 Income Tax 4  
    4   TOTAL EXPENSES 02 1
             
    02   Profit/Loss for Profit & Loss Statement 297 1
             
    00   Difference should be = 0 (blank cell)    
             
             
        CUSTOMERS    
             
      ;10000 Customer 1 C  
      ;10001 Customer 2 C  
    C   Total customers    
    Table: VAT codes
    VAT Code Description %VAT
      Explanations  
      V = Sales (200)  
      VS = Discount sales and services (235)  
      B = Acquisition tax (380)  
      M = Expenses for material and services (400)  
      I = Investments and other operating expenses (405)  
      K = Corrections (410, 415, 420)  
      Z = Not considered (910)  
         
      VAT codes information (do not modify)  
      id=vatcodes-che-2018.20211210  
      Last update: 10.12.2021  
         
      VAT Due  
    V0 Exempt services (220)  
    V0-E Export services abroad (221)  
    V0-T Transfers in the reporting procedure (225)  
    V0-N Non-taxable services (230)  
      Decrease of income from services, see discounts  
    V0-D Various (280)  
    V77 Sales and services 7.7% 7.70
    V80 Sales and services 8.0% 8.00
    V77-B Sales and services 7.7% (chosen) 7.70
    V80-B Sales and services 8.0% (chosen) 8.00
    V25-N Sales and services 2.5% 2018 2.50
    V25 Sales and services 2.5% 2017 2.50
    V37 Sales and services 3.7% 3.70
    V38 Sales and services 3.8% 3.80
    VS77 Discount Sales and services 7.7% 7.70
    VS80 Discount Sales and services 8.0% 8.00
    VS25-N Discount Sales and services 2.5% 2018 2.50
    VS25 Discount Sales and services 2.5% 2017 2.50
    VS37 Discount Sales and services 3.7% 3.70
    VS38 Discount Sales and services 3.8% 3.80
      Taxable turnover (299)  
    F1 1. Flat tax rate 2017  
    F2 2. Flat tax rate 2017  
    FS1 Discount Sales and services 1. Flat tax rate 2017  
    FS2 Discount Sales and services 2. Flat tax rate 2017  
    F3 1. Flat tax rate 2018  
    F4 2. Flat tax rate 2018  
    FS3 Discount Sales and services 1. Flat tax rate 2018  
    FS4 Discount Sales and services 2. Flat tax rate 2018  
      Total Flat tax rate (321-331)  
    B77 Acquisition tax 7.7% (With VAT/Sales tax) 7.70
    B80 Acquisition tax 8% (With VAT/Sales tax) 8.00
    B77-1 Acquisition tax 7.7% (Without VAT/Sales tax) 7.70
    B80-1 Acquisition tax 8% (Without VAT/Sales tax) 8.00
    B77-2 Acquisition tax 7.7% (VAT/Sales tax amount) 7.70
    B80-2 Acquisition tax 8% (VAT/Sales tax amount) 8.00
      Total Tax on purchases (380-381)  
      Total VAT Due (399)  
         
      Recoverable VAT  
    M0 Exempt material- and service expenses  
    I0 Exempt investment and operating expenses  
    M77 Purchase of material and services 7.7% (With VAT/Sales tax) 7.70
    M80 Purchase of material and services 8.0% (With VAT/Sales tax) 8.00
    M77-1 Purchase of material and services 7.7% (Without VAT/Sales tax) 7.70
    M80-1 Purchase of material and services 8.0% (Without VAT/Sales tax) 8.00
    M77-2 Purchase of material and services 7.7% (VAT/Sales tax amount) 7.70
    M80-2 Purchase of material and services 8.0% (VAT/Sales tax amount) 8.00
    M25 Purchase of material and services 2.5% 2.50
    M37 Purchase of material and services 3.7% 3.70
    M38 Purchase of material and services 3.8% 3.80
      Investment and operating expenses  
    I77 Investment and operating expenses 7.7% 7.70
    I77-2 Investment and operating expenses 7.7% (VAT/Sales tax amount) 7.70
    I80 Investment and operating expenses 8.0% 8.00
    I25 Investment and operating expenses 2.5% 2.50
    I37 Investment and operating expenses 3.7% 3.70
    I38 Investment and operating expenses 3.8% 3.80
      Corrections and adjustments  
    K77-A Subsequent adjustment of prior tax 7.7% (410) 7.70
    K80-A Subsequent adjustment of prior tax 8 % (410) 8.00
    K77-B Corrections of prior tax 7.7% (415) 7.70
    K80-B Corrections of prior tax 8% (415) 8.00
    K77-C Reductions of the deduction of prior tax 7.7% (420) 7.70
    K80-C Reductions of the deduction of prior tax 8% (420) 8.00
    F1050 Tax computation according to form Nr. 1050  
    F1055 Tax computation according to form Nr. 1055  
         
      Total Recoverable VAT (479)  
      Total VAT payable (500) or VAT credit (510)  
         
      Other financial flows  
    Z0-A Subsidies, tourist taxes collected by the tourism offices, contributions to the institutions responsible for the elimination of waste and for the supply of water (let. a - c)  
    Z0 Gifts, dividends, compensation for damages etc.  
      Not considered  
      Final total for control  

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