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Create a new file

To create a new File, go to the File menu and click the New command

    The appearing window will allow you the possibility to create a new file in three different ways:

    1. Using an existing Template
    2. Copy data from an existing File
    3. Use a New empty File

    Start with one of our templates adapted to your business

    This will generate a new File based on one of the existing templates.

    • File Menu, New command
    • Select your country
    • Select your language
    • Select your category
    • Select your Accounting template
    • From the dropdown list of templates that will display in the dialog box, select the template that most closely matches your needs.
      Clicking on the file will automatically open it and can then be saved with the name you wish. 

    All the files with the VAT option have the VAT codes table adjusted to the new rates.
    The Chart of Accounts can be adapted to your requirements (change of account description, insert or delete groups, sub-groups, etc.)

    You can search for a template by entering a keyword in the search box.

    Save the file with a name

    Once you have opened the template with Banana you need to use the Save as command from the File menu

    • Chose the destination folder
      It might be useful to create a separate folder for each year, so you are able to store documents, other than the accounting file that are related to that year.
    • Chose a file name containing the company name and the accounting year, for example smith_company_2018.
    • The software will add the .ac2 extension, typical for the Banana files
    • Chose a file name containing the company name and the accounting year, for example smith_company_2018.
      The software will add the .ac2 extension that distinguishes the Banana files.

    Adapt the template

    1. Edit the File properties
    2. You can now adapt your Chart of accounts
      • Enter your bank accounts.
      • Enter or edit the chart of account to fit it to your requirements.
        While going along with your work, you will still be able to add or edit, if new needs arise.

    Start with an existing File

    Starting from an existing file or template, without modifying the existing file.

    There are several possibilities to copy data:

    • Open the File that is to be your template via the Browse button and indicate the path to locate your file.
    • Create a copy of the open file, using the Save As command from the File menu
    • Else, you may create a copy of the open file via the Tools menu, click on the Create File Copy command, the window that will appear allows you to choose which data to keep. If none of the three options are activated, a file is created with the Plan of Accounts only.

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    Save the file in the folder where you wish to keep the data (normally in the documents folder)

    • Enter the company name and the accounting year as file name, for example smith_company_2018.
    • If you are taking over an existing accounting file, you will also need to enter the opening balances in the Opening column.
    • If you are working in a multi-currency file, you need to update the opening exchange rates.

    Starting from a New empty File

    You will be starting from scratch, so you will need to set up the basic accounting data and the entire Plan of Accounts (not recommended).

    • File Menu, New command
    • Click New empty
    • Select your language
    • Select your category
    • Select your Accounting template
    • From the dropdown list of templates that will display in the dialog box, select the template that most closely matches your needs.
      Clicking on the file will automatically open it and can then be saved with the name you wish. 
    • Setup the  Outline to create new file

    Related documents

    Transferring to a new year

    When transferring to a new year, there is a specific procedure to follow, in order to create a new year's file and automatically carry forward the opening balances.

    New file settings

    When the program creates a file with new characteristics, you need to setup the outline of the new file.

     

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