The Contacts table presents the columns where the addresses can be entered.
There are different columns. The biggest part of the columns is invisble. The Colums setup command has to be used in order to:
- Display the columns
- Change the order of the displayed columns
- Add other columns
- Id is the contact number.
This is needed when you want to connect a contact to the diary, to the loans or to another table.
While being on that column and pressing F6, there is an automatic progressive numbering.
- Prefix: you can enter "Mr", "Mrs", etc.
- Family or Company name (if it concerns a company).
If the contact is a contact person for a company, you can enter the company or entity to which the contact belongs in the Organisation column.
When pressing F6 on the Name or Family Name column, the program separates or inverts the name and last name.
If there are more than two names, this feature is not able to distinguish which one are the names or family (last) names.
- LetterStart: is the greeting that is being used at the beginning of a letter. This is being used for a mail merge.
For example: Dear John or Dear Mr Smith.
The program suggests possible texts according to the contents that have already been entered into the columns.
There are different views available and each view distinguishes itself from another one through the presence of specific columns; in this example (Address Book file), we have the Base, Name, Address2, Archive and Complete views. In the Complete view, all the columns are visible.