Entering transactions | Income/Expense accounting

The Transactions table is the core of your accounting: this is where you enter all income (receipts) and expense (payments) transactions. After each entry, the amount is automatically updated in the account and category cards, so you always have totals under control.

You can enter transactions in two ways:

• Manually → by entering the data one by one.
• Automatically → by importing data from your bank, postal, or credit card statement.

How to manually record an income

Below is a practical example of an income. In this case, it's a sale of goods.

Example: income from a sale received via bank.

• Date → enter the date of the document (e.g. invoice date).
• Doc → document number (optional).
• DocLink → link to the digital document (if available).
• Description → short description (e.g. Sale of goods to customer Rossi).
• Income → amount received.
• Account → liquidity account used (e.g. Bank).
• Category → reason for the income (e.g. Sales).

The amount will appear as positive in both the account and category cards.

How to manually record an expense

Below is a practical example of an expense. In this case, it's a purchase of goods.

Example: Paid supplier invoice for goods via bank.

• Date → enter the date of the document.
• Doc → document number (optional).
• DocLink → link to the digital document.
• Description → short description (e.g. Purchase of goods from supplier Bianchi).
• Expense → amount paid.
• Account → liquidity account used (e.g. Bank).
• Category → reason for the expense (e.g. Purchases).

The amount will appear as negative in both the account and category cards.

Multi-line transaction

When a transaction involves multiple accounts and/or categories, you need to record it over multiple rows.

Example: payment of multiple invoices using cash.

• Use the same date and document number for all rows.

First row:

• Enter the total amount paid in the Expense column.
• In the Account column, indicate the liquidity account used (e.g. Cash).
• Leave the Category column empty.

Following rows:

• Enter each invoice paid on a separate row, with the amount in the Expense column.
• Leave the Account column empty.
• In the Category column, indicate the corresponding expense item.

If you have activated the Balance column, you’ll see the remaining total decrease row by row until it reaches zero.

Automatically record transactions

To speed up transaction entry, you can use the following functions 

• Data entry with auto-completion – allows automatic reuse of previously entered data.
• Recurring transactions – lets you store repetitive transactions in a dedicated table.
• Import data from bank or postal statements – to automatically import transactions from your bank, postal, or credit card statement.
• Transactions with Rules – You can store transactions, even during statement import, and automatically complete them with counter account, cost centers, segments, and, if needed, VAT code.