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The Categories table contains a list of all the items that represent the reasons why you have income and expenses. It is the central tool for organizing and analyzing income and expenses, and for monitoring the progress of your activity.
In the Categories table, all income and expenses are organized in a clear and orderly way.
The categories are divided into two groups:
- Income categories
- Expense categories
The difference between income and expense categories determines the result (profit or loss).
- Operating result = Income - Expenses
Income categories
Income categories are the items that represent the reasons why you received income, so they include all sources of earnings.
Examples of income categories:
- Sales, Membership fees, Donations, Public grants, Bank interest
Expense categories
Expense categories represent the reasons why you incurred expenses.
Examples of expense categories:
- Rent, Utilities, Office supplies, Salaries, Travel expenses
Profit or Loss (Operating result)
The difference between total income and expenses is your profit or loss (Operating result), automatically calculated by the program.
- Operating result (for the year) = Total income – Total expenses
In Banana Accounting, for automatic total calculation reasons, income amounts are shown in red and negative. In reports and printouts, the amounts appear as positive.
The columns of the Categories table
Below are the main columns of the Categories table. The column view changes depending on the selected view.
You can add extra columns, either system or custom ones, using the menu Data > Arrange columns.
Section
An asterisk is inserted in the row where a title is added, which will then be used in the enhanced report with groups (in our example, the asterisk is inserted in the row with the Result title).
If there are other sections beyond income and expenses (e.g. cost and profit centers), another asterisk can be inserted in the Sections column, also on the title row. More details are available on the web page Sections.
Group
An identifier (number or code) is entered that matches what is entered in the Total in column for each category. It is used to total all the categories that belong to the same grouping in the Total in column (in the example, Group 4 totals all income categories and Group 3 totals all expense categories).
Category
Enter the category number that identifies the income or expense.
Description
Enter a description to identify the income or expense category. This description is automatically copied to the Category description column in the Transactions table (if displayed).
Total in (Gr)
Enter the code of a group so that the program totals the amount of the row into that group.
The header "Total in" was introduced with the Banana Plus version, while "Gr" was used in previous versions.
Each category has an identifier that defines in which group it should be totaled (in the example, all income categories have group 4 in the Total in column, because they are totaled in Group 4, Total income).
Income
This column is protected and shows the balance of the income transactions. After each entry, the balance is automatically updated.
Expenses
This column is protected and shows the balance of the expense transactions. After each entry, the balance is automatically updated.
Balance
This column is protected and shows the total balance between income and expenses. After each entry, the balance is automatically updated.
Customize the Categories table
In the Categories table, you can customize the income and expense items:
- Change the category numbers
- Change the category descriptions
- Add new categories
- Delete unused categories
For more information, visit the following pages: