Membership list

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To manage your members, you can start from one of the following templates (with example entries):

With Banana Accounting Plus, you can set up a member list with address data and other configurations. You can then automatically generate:

Below is how to set up the member list as cost centers (cash-based accounting).

In a later section, you’ll find how to set up the member list with active accounts if using accrual accounting.

Set up member accounts – cash-based accounting

Associations that use cash-based accounting must configure member accounts with cost center CC3 (;). Membership fees are recorded as income upon receipt. The member code appears as supplementary information.

  • In the Section column, insert an asterisk to change the section.
  • In the next row’s Section column, insert 04 for income.
  • Use cost center CC3 (;) for each member account.
accounts members

Enter address data

Member data such as address, phone, and email are entered in dedicated columns visible in the Addresses view. If the view is not visible, add it from the menu Tools > Add/Remove Features > Add Address columns in Accounts table.

Address members list

Enter membership fee payments in CC3

Payments and other entries related to members are recorded in the Transactions table. If members were set up with CC3, record as follows:

  • Enter date and document number
  • Enter description
  • In the Debit column, enter the bank account; in Credit, the donation income account
  • In the CC3 column, enter the member account (without punctuation)

If the CC3 column is not visible, go to Data > Organize Columns > CC3 and enable visible.

member transaction records

You can view each member’s transactions and balance in the account card by clicking the blue icon in the cell, or via Reports > Account cards.

member account card

Invoices for membership fees

With entries set (either with CC3 or ledger), you can generate membership fee invoices:

For more details, see the tutorial Invoices for membership fees.

membership invoice sample

Donation certificate for members

If income is recorded with member information, you can use the extension to print donation certificates. This automatically prepares a letter with member payment info.

Print member list

  • Select the member rows in the Accounts table
  • Go to File > Print and choose Print selection

You can also use the Extract Rows command to filter accounts, then print the displayed table.

Export member data

Set up member accounts – accrual-based accounting

Associations using accrual accounting can set up members as standard asset accounts or subledger accounts at the end of the chart of accounts.

The fee is recorded as income when the invoice is issued (or at the start of the period) by debiting the member account. Upon payment, the member account is credited.

Detailed instructions on setting up member accounts in this case are the same as for Customer subledger.

member list accrual method

Registering and invoicing membership fees with member subledger

  • Enter the date and document number
  • Enter the description and invoice number
  • In the Debit column, enter the member account; in Credit, the donation income account
member invoice transaction

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