Invoice printing is highly customisable and adaptable to all requirements: 

• You can choose the Print layout.
• You can customise invoice printing by changing the settings.
• Several layouts are available for invoice printing, here are the recommended ones:
  • The CH10 layout for all users in Switzerland (with Swiss QR-Code).
  • The UNI11 layout for all users in other countries. (Same as CH10, but without the QR-Code).

For more information on customisation, see:

• Customise invoice print layout
  Find all the information you need to start creating a print layout according to your needs.
• Customisation page CH10 layout (also valid for UNI11).
  • Activation and customisation QR-Code print invoice Switzerland.

With the Advanced plan of Banana Accounting Plus it is also possible to print several invoices at the same time and obtain single PDFs for each of them! For more information visit the page Print invoices or customer statements as separate PDFs.

Print invoice dialog

Invoice printing is done from the menu Reports > Customers > Print invoices.

From here you can:

• Select the invoice or invoices you wish to print.
• Set the layout to be used for printing the invoice.
• Access the layout settings to customise the printout.

Once the print options have been chosen, the OK button displays the invoice in the print preview window.

From the invoice preview you can:

• Print the invoice.
• Save it in PDF so that you can easily send it by e-mail
• Save the invoice in other formats.
• Access the Print Invoices dialogue.

Print tab

Invoice numbers

You can print single or multiple invoices:

• For single prints, indicate the number of the invoice.
• For multiple prints, indicate the numbers of the invoices  between commas "1,3,6".
• To print a range ( from..to..) indicate the numbers separated by hyphen "1-3" .
  If the invoice itself contains a '-', for example if you have an invoice number '2016-1', this must be enclosed in brackets {}, to distinguish the numbering of a range of documents {2016-1}-{2016-3}.

Invoices from

This option allows you to print all invoices included in the selected period. You need to enter an initial and final date.

Unprinted invoices

Invoices where the InvoicePrinted column of the Transactions table is empty are printed. All unprinted invoices are therefore printed.

Layout

The styles allow you to change the invoice layout.

Layout Preferences

Requirements to be able to use the layout preferences:

• Banana Accounting Plus  (version 10.1.7 or more recent).
• Advanced plan

This option allows you to set the preferences offered by the selected layout.
If a layout with no preferences is selected, this section is not displayed in the dialogue box.

• Print as
      You can select the type of document you wish to print, the choices are:
  • Automatic: prints the document in invoice format.
  • Delivery note with amounts: prints the document as a delivery note.
  • Delivery note without amounts: prints the document as a delivery note, without showing the amounts and the total.
  • Estimate: prints document as estimate.
  • Order confirmation: prints the document as order confirmation.
  • Proforma Invoice: prints document as proforma invoice.
  • Invoice: prints the document in invoice format.
  • QR Slip: prints only the QR slip (for layout CH10 only).
  • 1st reminder: prints the document as first reminder.
  • 2nd reminder: prints the document as second reminder.
  • 3rd reminder: prints document as third reminder.

The chosen document type is not saved for the next time, instead it is set to "automatic" again.

Layout preferences are offered by the following layouts:

• [CH10] Layout with Swiss QR code
• [UNI11] Layout 11 Programmable Invoice

Other layouts

This button takes you to the Manage extensions dialog window, where you can install new layouts, update existing ones with the latest versions, or add your own customised layouts.

Settings

Allows you to access the settings dialogue of the selected layout, where you can customise the printing of the invoice. Each layout has its own customisable settings.

Update the InvoicePrinted column after printing

You can make this column visible by using the Data menu → Columns setup command.

The program will update the content of the column Printed after the print preview, adding the text 1. This will allow the Select unprinted invoices command to only print the invoices with no content in this column.

Options tab

In this section, language-specific texts can be added, for example, to indicate final greetings or bank details for payment. Depending on the customer's language, the programme will display at the end of the invoice the texts saved for the language indicated.

Only one type of text can be entered, one for each language.

The texts entered here are taken over when printing all invoices, whichever print layout is used.

To enter a final text:

    Menu Reports > Customers > Print invoices.
    In the Options section, enter the desired text.
    Confirm with OK.

The text entered will appear in the print preview of the invoice.

Adding different types of end texts

In order to add different types of notes in invoices, please refer to the following paragraph in page:

• Set final texts.

Export to PDF

The program displays a preview of invoices or customer statements. From the print preview, using the Export PDF command, you can create:

• A single file that contains all invoices or customer statements.
• Separate files for each individual invoice or customer statement.