Install the extension

To install the extension:

• Open Banana Accounting Plus.
• Menu Extensions > Manage Extensions.
• In the search field enter Account Statement Letter.
• From the extensions list select Account Statement Letter.
• Select the extension and click Install.
• Click Close to close the window.

Create the report

To creare the report:

1. Open an accounting file.
2. From the menu File > File and accounting properties > Address, enter the sender address.
3. In the Accounts table (Address view) enter the receiver address for the account.
4. From the Extensions menu select the Account Statement Letter.
5. Enter the account number.

Example of account statement report:

Install the extension

To install the extension:

• Open Banana Accounting Plus.
• Menu Extensions > Manage Extensions.
• In the search field enter Account balance for all days in a month.
• From the extensions list select Account balance for all days in a month.
• Select the extension and click Install.
• Click Close to close the window.

Create the report

To creare the report:

1. Open an accounting file.
2. From the Extensions menu select Account balance for all days in a month.
3. Enter the month number.
4. Enter the account number.

A window with results is displayed. You can copy, save and print the results.

The main purpose of this extension is to provide reports that can be easily copied into excel, summarising and showing the main accounting data that are normally taken as a basis by auditors when preparing their analysis.

Useful reports for Banana users who need to send their auditor accounting data, but also for auditors who use Banana themselves, as these reports are based on the functionalities already offered by Banana and therefore facilitate and speed up the collection of accounting data.

Reports

The following reports can be generated:

• General Ledger: Shows the transactions for each account, like in the account card.
• Journal: Shows the details of each transaction.
• VAT Journal: Shows the details of each VAT transaction.
• Trial Balance: Shows the balance of all accounting items in two columns (debit and credit).
• Customers And Suppliers: Shows list of customers and suppliers and information about them.

Through a dialogue it is possible to decide the time of year to be taken into account in the reports.

Adding extra columns

Through the command "Columns Settings" additional columns can be inserted in each report, except for the trial balance, which remains as it is. To add a column to the report, simply enter its xml name in the dialogue. To add several columns, separate them with a semicolon ";" as shown in the example. 

The columns you can add are the same present in the Transactions table, except for the Customers and Suppliers report, for which you find the data in the Accounts table.

If you accidentally add a column that is not contained in the tables mentioned, no error is currently raised, the column will be added but no value will be present.

Copy to Excel

Reports are easily copied to Excel, when the report preview is generated, just click on the "copy" icon and paste the copied table into an Excel sheet.

Once the whole table has been copied, you can arrange the file as you want and customise your report with Excel tools.

Messages

• Total debit and total credit are different: The total Debit and total Credit do not match, check if the same error is present in your Accounting file, if it is only present in the report send us a feedback

Install the extension

To install the extension:

• Open Banana Accounting Plus.
• Menu Extensions > Manage Extensions.
• In the search field enter Compare current with other accounting file.
• From the extensions list select Compare current with other accounting file.
• Select the extension and click Install.
• Click Close to close the window.

Compare two accounting files

To compare two accounting files:

1. Open an accounting file.
2. From the Extensions menu select Compare current with other accounting file.
3. Select a second accounting file to compare.

The differences are reported as messages, when you click on it you go to the row.

Prerequisites

• Double-entry accounting file with normal accounts for members/customers is required.

Install the extension

To install the extension:

• Open Banana Accounting.
• Menu Extensions > Manage Extensions.
• In the search field enter Create invoice transactions from member fee (Banana 9).
• From the extensions list select Create invoice transactions from member fee (Banana 9).
• Select the extension and click Install.
• Click Close to close the window.

Add the MemberFee column

• Open the Accounts table (Address view).
• Activate the MemberFee column (the column already exists, it just needs to be activated).
• For each member/customer use the MemberFee column to enter the invoice amount.

Create invoice transactions

To creare the invoice transactions:

1. Open an accounting file.
2. From the menu Account1 select Import to accounting.
3. As import option select Transactions.
4. From the list select the Create invoice transactions from member fee extension.
5. In the File name field, click Browse and select the current open accounting file.
6. Click OK.
7. Enter the invoice start number.
8. Enter the revenue account.
9. Enter the transaction description.
10. The Import transactions opens, confirm with OK.

The program creates the invoice transactions for all the member/customer that has an amount in the MemberFee column of the table Accounts.

Prerequisites

• Banana Accounting Plus.
• Double entry accounting file with Cost Centers accounts (Cc1, Cc2, Cc3) for members/customers is required.

Install the extension

To install the extension:

• Open Banana Accounting Plus.
• Menu Extensions > Manage Extensions.
• In the search field enter Create invoice transactions from member fee (Banana+).
• From the extensions list select Create invoice transactions from member fee (Banana+).
• Select the extension and click Install.
• Click Close to close the window.

Add the MemberFee column

• Open the Accounts table (Address view).
• Activate the MemberFee column (the column already exists, it just needs to be activated).
• For each member/customer use the MemberFee column to enter the invoice amount.

Create invoice transactions

To creare the invoice transactions:

1. Open the accounting file.
2. From the menu Extensions select Create invoice transactions from member fee (Banana+).
3. In the Settings dialogue:
   1. Set the invoice description.
      The text that is displayed on the invoice. This text is automatically followed by first and last name or company name.
   2. Set the starting invoice number.
      The first invoice starts whit this number, while all others invoices use progressive numbers.
4. The program shows a dialog with all the invoice transactions that will be added.
5. Confirm with OK.

The program creates the invoice transactions for all the members/customers that have an amount in the MemberFee column of the table Accounts.

• Date: the date of the current day.
• Description: text entered in the settings followed by first and last name or company name.
• Amount: the amount defined in the MemberFee column of the Accounts table.
• Cc1 / Cc2 / Cc3: the Cost Center account of the member/customer:
  • Cc1 when using cost centers that starts with "."
  • Cc2 when using cost centers that starts with ","
  • Cc3 when using cost centers that starts with ";" 

Install the extension

To install the extension:

• Open Banana Accounting Plus.
• Menu Extensions > Manage Extensions.
• In the search field enter Duplicate transaction checking.
• From the extensions list select Duplicate transaction checking.
• Select the extension and click Install.
• Click Close to close the window.

Check for duplicate transactions

To check for duplicate transactions:

1. Open an accounting file.
2. From the Extensions menu select Duplicate transaction checking.

A transaction is duplicate if another transaction exists with the same amount, the same credit account and the same debit account in a time laps of 3 days.

If a duplicate transaction is found, a message is displayed to the user.

It is possible to skip the check for a transaction: just add a column with the name 'SkipDuplicateCheck' and insert any value (ie.: 'x') to the transaction to skip.

Using the extension to export vCards

This extension is compatible only with the following file types:

• Address book
• Library and collections
• Estimates and Invoices

To generate and export vCards, the extension uses data from the Contacts table in the file. Specifically, it reads the following columns:

• First Name
• Family Name
• Street
• Zip
• Locality
• Country Code
• Country
• Mobile Phone
• Home Phone
• Email Home

Ensure that your file is of a supported type and that the required columns are filled in correctly to guarantee a successful export.

Install the extension

To install the extension:

• Open Banana Accounting Plus.
• Menu Extensions > Manage Extensions.
• In the search field enter Export Address data in the VCard format.
• From the extensions list select Export Address data in the VCard format.
• Select the extension and click Install.
• Click Close to close the window.

Export address data in vCard format

To export the vCard with the addresses data:

1. Open the Banana file.
2. From the Extensions menu select Export Address data in the VCard format.
3. Enter the contact ID. You can export a vCard containing all contacts or just specific ones.
4. Save the vCard.

The generated .vcf file contains a structure like the following one:

BEGIN:VCARD
VERSION:3.0
N:Pallino;Pinco
FN:Pinco Pallino
TEL;type=CELL:1234567890
TEL;type=HOME:1234567890
ADR;TYPE=HOME:;;Via Trevano 7a;Lugano;;6900;
LABEL;TYPE=HOME:Via Trevano 7a Lugano,6900
REV:2017-02-07T14:07:54.694Z
END:VCARD

Export vCard for unsupported file types

If you're using a file type that is not supported by this extension (e.g., a double-entry accounting file, an income/expense accounting file, etc.), you can still export the data for members, customers and suppliers by following these steps:

• Copy the contact information from your current accounting file.
• Create a new file of type Address book and paste the copied data into the appropriate columns.
• Run the extension to export the vCards in the new file.

How to use it

In order to use this app you have to:

• Install the app
  • Menu Apps → Manage Apps...
  • Select Universal as country.
  • Select english as language.
  • Select Online → Productivity.
  • From the apps list select Journal Export.
  • Click Install to install the app.
  • Click Close to close the window.
• Run the app
  • Menu Apps → Journal Export.
• Export the content
  • From the top bar select Copy to Clipboard.
• Copy into Excel
  • Open Excel and paste the copied content.

Install the extension

To install the extension:

• Open Banana Accounting Plus.
• Menu Extensions > Manage Extensions.
• In the search field enter Library Books Report.
• From the extensions list select Library Books Report.
• Select the extension and click Install.
• Click Close to close the window.

Create the report

To creare the report:

1. Open an accounting file.
2. From the Extensions menu select Library Books Report and then one of the following:
   • Library Books Report.
   • Library Contacts Report.
   • Create vCard from address.

Library Books Report

This extension creates a list of all the books that are in the Banana Library file. For a clearer view the list is split and sorted by genre of books.
You can export the catalog in pdf format to easily publish it on your web site.

Example of books report:

Library Contacts Report

Report Expired Outstanding books for each person.
This report creates a page card for each contact, with all information, including the outstanding books.

You can print:

• All contacts
• Selected contacts
• Conacts with outstanding books

Create vCard from address

This extension extract the addresses data in the vCard format.

For more information visit Export Address data in the VCard format.

This extension prints payment receipts based on transactions from cash book accounting file.

Example of a payment receipt:

The program prints the receipt using the following logic:

• It takes all the lines with the same Doc Number, of the lines where the cursor is positioned.
• It prints the document number in the "Payment receipt No: "
• It prints the amount by summing all the amounts.
• It prints the Descriptions in different lines.

with the text of the Description column of all the transactions that have the same doc number.

Example file 

To created the receipts:

1. Open a Cash Book file:
   1. Or download the example ch.banana.script.payment.receipt.sample.file.ac2 and open it.
2. Positions on the line of the transaction group you wish to print.
3. From the Extensions menu select the Printing receipts from cash book transactions.

Settings and properties

Prior to printing the receipt you can set the 

Extension properties

You can set the following parameters from the menu Extensions > Manage Extensions, select the Printing receipts from cash book transactions extension and click on Settings.

• Include page header (1=yes, 0=no)
  The logo and the address information can be included as header of the page.
• Font type
  The font type of the texts (Arial, Helvetica, Times New Roman, ...)

Address

Set your address from the menu File > File and accounting properties > Address.

Header logo

A logo for the header can be added as attachment in the Documents table.

• Add the Documents table to the Banana Accounting file.
  If it is not already present you need to add the Documents table in the Banana document with the menu command Tools > Add new features > Add document table.
• Add a row in the Documents table.
• In the ID column, enter "logo".
• In the Attachments column, double click on the cell and select Image, then choose the logo image you want to use.

Entering transactions

Cash book transactions are entered as usual in the Transactions table.

• Transactions are considered to belong to the same group when they have the same doc number.

This extension takes as input an electronic bank statemant (MT940 or ISO20022) and compare day by day with the account statements and shows differences.

It is very usefull for finding transactions not recordered or incorrectly recorded.

Install the extension

To install the extension:

• Open Banana Accounting Plus.
• Menu Extensions > Manage Extensions.
• In the search field enter Reconcile account with mt940/ISO20022 file.
• From the extensions list select Reconcile account with mt940/ISO20022 file.
• Select the extension and click Install.
• Click Close to close the window.

Create the report

To creare the report:

1. Open the accounting file.
2. From the Extensions menu select the Reconcile account with mt940/ISO20022 file.
3. Select the electronic bank statement (MT940 or ISO20022).
4. Enter the account number.

A window with results is displayed. You can copy, save and print the results.

This extension creates a Balance Sheet and Profit & Loss report with transactions details for each account.

Install the extension

To install the extension:

• Open Banana Accounting Plus.
• Menu Extensions > Manage Extensions.
• In the search field enter Report Balance and Profit & Loss with transactions details.
• From the extensions list select Report Balance and Profit & Loss with transactions details.
• Select the extension and click Install.
• Click Close to close the window.

Create the report

To creare the report:

1. Open an accounting file.
2. From the Extensions menu select the Report Balance and Profit & Loss with transactions details.
3. Select the financial report you want to print:
   • Assets / Liabilities
   • Income / Expenses
   • All

Example of assets details:

Example of liabilities details:

Example of income details:

Example of expenses details:

Prerequisites

• Download and install Banana Accounting Plus (or Banana Accounting 9, version 9.0.5).

Install the extension

To install the extension:

• Open Banana Accounting Plus.
• MenuExtensions > Manage Extensions.
• Select Universal as country.
• Select english as language.
• Select Online > Productivity.
• From the extensions list select Time Sheet Export.
• Click Install.
• Click Close to close the window.

Export the time sheet columns

To export the columns of the time sheet table:

• Open a time sheet file type.
• From the Extensions menu select the Time Sheet Export.
• In Settings dialogue choose the time sheet columns you want to export, then click OK.
• From the Print Preview of the generated report select the Copy to Clipboard command in the top bar.
• Open Excel and paste the copied content. Columns headers and data will be copied in Excel. From there you can use it to create your own reports.

  Accounting settings

From menu File > File and accounting properties > Accounting Tab, enter the project number/name in the Header Left field.

How it works

• For each transaction of the Transactions table enter the voucher number in the Doc column.
• From the Transactions table of the accounting file select a row with the desired voucher number you want to create the report.
  The voucher number is taken from the selected row where the cursor is positioned, but you can also change it manually into settings dialog.
• Launch the extension from the menu Extensions > Transaction Voucher (Banana+).
• In the settings dialog window enter the required information.
  • Logo
    Check to include the logo in the header.
    The logo is defined with the command File > Logo setup where you can also set the size, choose how to align it (left, centre, right).
  • Logo-Name
    Enter the name of the logo customisation defined in the menu File > Logo setup, respecting upper and lower case.
  • Title
  • Voucher number
  • Paid to
  • Paid in
  • Cheque No.
  • Payment Received by
  • Paid by
  • Prepared by
  • Verified by
  • Recommended by
  • Approved by
• All the values entered are saved and proposed the next time.
• The extension will print the information entered in the dialog plus the data of the transaction with the specified Voucher / Doc number.

How it works

1. From the Transactions table of the accounting file select a row with the desired Doc number.
2. Launch the extension from the menu Extensions > Transaction Voucher (Helvetas model).
3. A dialog window requesting some information will appear.
   The voucher number is taken from the row selected where the cursor is positioned, but you can change it manually.
   Complete all the remaining fields by entering your data and click Ok.
   The values entered are saved and proposed the next time.
4. The extension will print the information entered in the dialog plus the data of the transactions with the specified Voucher / Doc number.

Example of Voucher report:

Accounting settings

Two settings are required:

• the Header Left
  • click menu File > File and accounting properties > Header Left.
    The Header Left field must contain the project number and the project name divided by the "-" character (example: "1234 - Abc")
• add a small image/logo
  • Add the Documents table to the Banana Accounting file.
    If it is not already present you need to add the Documents table in the Banana document with the menu command Tools > Add new features > Add document table.
  • In the Id column, of the documents table insert transaction_voucher_image.
  • In the Attachments column, double click on the cell, select Image and add the desired image.

How it works

1. From the Transactions table of the accounting file select a row with the desired Doc number.
   
   For example:
   
   
    
2. Launch the extensions from the menu Extension > Transaction Voucher. A dialog window requesting some information will appear.
   • The voucher number is taken from the row selected where the cursor is positioned, but you can change it manually.
   • Complete all the remaining fields by entering your data and click Ok.
     The values entered are proposed the next time.
     
     Dialog example:
     
     
      
3. The extension will print the information enterd in the dialog plus the data of the transactions with the specified Voucher / Doc number.
   
   For example:
   

Install the extension

To install the extension:

• Open Banana Accounting Plus.
• Menu Extensions > Manage Extensions.
• In the search field enter Trial Balance.
• From the extensions list select Trial Balance.
• Select the extension and click Install.
• Click Close to close the window.

Create the report

To creare the report:

1. Open an accounting file.
2. From the Extensions menu select the Trial Balance.
3. Select the period.

For the given period, display a Trial Balance report containing:

• Balance sheet
• Profit & Loss

The details displayed are the following:

• Account
• Account description
• Debit amounts
• Credit amounts

Example of Trial Balance report:

This extension creates a report containing the table Accounts and at the end the blockchain for the selected quarter period.

Prerequisites

To use this extension you must download and install Banana Accounting Plus.

Install the extension

To install the extension:

• Open Banana Accounting Plus.
• Menu Extensions > Manage Extensions
• Select Universal as country.
• Select Online > Productivity.
• From the extensions list select Trial Balance and Blockchain (Quarter periods).
• Click Install to install the extension.
• Click Close to close the window.

Create the report

To creare the report:

1. Open an accounting file.
2. From the menu File > File and accounting properties, in the Header left and Header right fields enter the texts to be printed on the left and right in the page header.
3. From the Extensions menu select Trial Balance and Blockchain (Quarter periods).
4. In Settings dialogue select the period, set the header texts, the title and font, then click OK to create the report.

The texts of the settings dialog and column headers in the printout are fixed and are in the same language as the Banana file (defined from the menu File > File and accounting properties > Other > Current language). The languages that can be used are Italian, French, German and English.

Settings dialogue

Run the extension from the menu Extensions > Trial Balance and Blockchain (Quarter periods).

The extension Settings dialogue will open. From here you can choose some parameters to print the report.

• Period.
  Select a period from the list. The periods are divided into three quarters. 
• Header left text.
  Insert another text to be printed on the left side of the page header.
• Header right text.
  Insert another text to be printed on the right side of the page header.
• Title.
  Insert text to be printed as title of the page.
• Font family.
  Insert the font type.
• Font size.
  Insert the font size for all the page texts.
• Title font size.
  Insert the font size for the title.

Print example

The extension creates a report containing the table Accounts and the blockchain information regarding the transaction lock of the previous period and of the current period.

This printout has been conceived for a customer that has central SAP accounting and use Banana Accounting locally, to keep accounting for at more than 40 schools. Each school keep their own accounting and every 4 months the data is integrated in the main accounting system.
In order to assure that the information is perfectly synchronized:

• The school lock the transactions so that each movement is marked with a blockchain. 
• The school print the report using this extension, with the data and the blockchain info of the current and last period.
• Prior to entering the data in the main system, the responsable verify that the blockchain of the last period already entered is the same as the one printed on the current report.

Personal at the schools can easily manage their finance locally and have more details and better control over the spending.  Data is only entered in the main system periodically. The organisation have a better accounting system and save a lot of money in training and SAP licenses.

Install the extension

To install the extension:

• Open Banana Accounting Plus.
• Menu Extensions > Manage Extensions
• Select Universal as country.
• Select Online > Productivity.
• From the extensions list select Trial Balance with transaction's lock blockchain information.
• Click Install to install the extension.
• Click Close to close the window.

Create the report

To creare the report:

1. Open an accounting file.
2. From the menu File > File and accounting properties, in the Header left and Header right fields enter the texts to be printed on the left and right in the page header.
3. From the Extensions menu select Trial Balance with transaction's lock blockchain information.
4. In Settings dialogue set header texts, title and font as you want, then click OK.
5. In Period dialogue select a period and confirm with OK to create the report.

The texts of the settings dialog and column headers in the printout are fixed and are in the same language as the Banana file (defined from the menu File > File and accounting properties > Other > Current language). The languages that can be used are Italian, French, German and English.

Settings dialogue

Run the extension from the menu Extensions > Trial Balance with transaction's lock blockchain information.

The extension Settings dialogue will open. From here you can choose some parameters to print the report.

• Header left text.
  Insert another text to be printed on the left side of the page header.
• Header right text.
  Insert another text to be printed on the right side of the page header.
• Title.
  Insert text to be printed as title of the page.
• Font family.
  Insert the font type.
• Font size.
  Insert the font size for all the page texts.
• Title font size.
  Insert the font size for the title.

Print example

In order to change the accounting data, the extension uses the Document Change API. For more information visit How-to update Accounting Dates using Document Change.

Install the extension

To install the extension:

• Open Banana Accounting Plus.
• Menu Extensions > Manage Extensions.
• In the search field enter Update Dates in the accounting file.
• From the extensions list select Update Dates in the accounting file.
• Select the extension and click Install.
• Click Close to close the window.

Change accounting dates

To change accounting dates using the extension:

1. Open an accounting file.
2. From the Extensions menu select the Update Dates in the accounting file.
3. A confirmation window dialogue shows all the sections and tables of the accounting where dates will be changed.
4. Confirm with OK to apply the changes to the accounting file.