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    Invoices to members in double-entry accounting

    Switzerland
    Double-Entry Accounting
    Education

    With Banana Accounting Plus, in addition to managing the accounting of your non-profit organisation, printing the balance sheet and other necessary reports, you can also prepare and print invoices to members for the payment of membership fees. With the tutorial we provide, just a few steps are enough to print invoices easily and quickly. Open the tutorial from our WebApp or directly from the program, and save the file to your computer.

    直接在网页中打开Banana财务会计+

    无需任何安装,可以直接在您的浏览器上运行 Banana财务会计+。客制化您的模板,输入发生业务并将文件保存在您的电脑上。

    在浏览器中打开模板

    模板文件

    Create your file

    To get started quickly, we recommend downloading the template provided at the beginning of this page, or opening it directly from the program as follows:

    Enter the basic information of the organisation

    In the menu File > File Properties > Accounting, enter your organisation’s data, start and end dates, and base currency.

    In the Address section, fill in the required fields. These details are essential for invoice headers.

    address section

    Insert the logo and define the invoice header position

    To insert the organisation’s logo and define the position of the various headers on the invoice, go to the menu File > Set Logo.

    For more details, visit the page Set Logo

    set logo and header position

    Enter members' data

    In the Accounts table, at the end of the chart of accounts, enter all members of the organisation using the cost center CC3, which uses a semicolon.

    In the Addresses view, fill in the various columns with the members' details. For each member, you can specify the invoice language in the Language column.

    If you selected a different template that does not include the Addresses view, you can activate it from the menu Tools > Add New Features > Add Addresses and fill in the requested columns.

    list of members cost center 3

    Set the Members Group

    Once you have created the member list with a grouping code, you need to define this group in the invoice settings:

    From the menu Report > Customers > Settings, select the members' grouping code. In our tutorial it is indicated as TM (Total members).

    set members group

    Prepare and print member invoices

    Enter the invoice data in the Transactions table. You only need to fill in the following fields:

    • Date
    • Description
    • Invoice number (essential for invoice printing)
    • Membership fee amount
    • In the CC3 column, enter the cost center for the member that you defined at the end of the chart of accounts, but without the semicolon.
    • The Debit and Credit columns remain empty.

    transactions for member invoices

    Now you're ready to print the invoices. Proceed as follows:

    • From the menu Report > Customers > Print Invoices, access the dialog where you can select one or more invoices to print, choose the layout, and adjust settings for customization.

    print invoices dialog

    In the Options section, you can enter notes for the member and define the language.

    invoice notes for members

    Invoice

    initial invoice

    Further information:

     

    模板预览

    Association XX

    Basic Currency: CHF

    Double-entry

    Table: Accounts
    Group Description Sum In
        Balance Sheet  
           
        Assets  
      Cash Cash Assets
      Bank Bank Current Account Assets
      Post Post Current Account Assets
      Office Forniture Office Forniture Assets
      Computer and Software Computer and Software Assets
      Car Car Assets
    Assets   Total Assets Net Assets
           
        Liabilities  
      Suppliers Suppliers Total Liabilities
      Visa Credit card loan Total Liabilities
      Loan Bank loan Total Liabilities
      Start-up Capital Start-up Capital Total Liabilities
      Brought forward profit or loss Brought forward profit or loss Total Liabilities
    Profit or loss of the current year   Profit or loss of the current year Total Liabilities
    Total Liabilities   Total Liabilities Net Assets
           
    Net Assets   Net Assets  
           
           
        PROFIT/LOSS STATEMENT  
           
        INCOME  
      Donations Donations 4
      Membership Membership payments 4
      Sales Various Sales 4
      Other Income Other income 4
           
    4   TOTAL INCOME 00
           
        EXPENSES  
      Office Supplies Office supplies, printing material, photocopies 3
      Postal Fees Postal fees 3
      Rent Rent 3
      Electricity Elecricity 3
      Water Water 3
      Teleohone and Fax Telephone and fax 3
      Internet Internet 3
      Publicity Publicity, flyers, printing 3
      Cleaning Cleaning 3
      Maintenance and repairs Maintenance and repairs 3
      Goods and materials Goods and materials 3
      Salaries Personnel expenses 3
      Social Insurance expenses Social Insurance expenses 3
      Vehicle and transport Vehicle and transport costs 3
      Refund Volunteers Refund to volunteers 3
      Fees and Permits Fees and other permits 3
      Unexpected expenses Unexpected expenses 3
      Unregistered expenses Small unregistered expenses 3
      Other expenses Other expenses 3
           
    3   TOTAL EXPENSES 00
           
    00   RESULT  
           
           
        COST CENTERS  
           
        Members  
           
      ;WEI Weisshaupt Urs TM
      ;MUL Müller Susanne TM
      ;SCH Schmid Peter TM
      ;ROS Ross Michael TM
      ;BIA Bianchi Peter TM
    TM   Total members  
           
           
        SEGMENTS  
      :Project A Project A Total Projects
      :Project B Project B Total Projects
      :Project C Project C Total Projects
    Total Projects   Total projects  

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