Double-Entry Accounting for Nonprofit Organizations

This template presents a synthetic chart of accounts with descriptive accounts that facilitate data entry. Get the Income Statement and Balance Sheet quickly, manage members and projects.

For more information on solutions for associations go to the Accounting for non-profit organizations page.

Create your file

• Create a new file, starting from this template (Template ID  +10619), using one of the methods explained. 
• With the command File → File properties, set the period, the company name and the basic currency.
• With the command File → Save as, save the file. Enter the company name and year in the file name.
  For example "association-2022.ac2".

See also Organize accounting files locally, online or in the cloud

Enter the Transactions

Register the accounting transactions in the journal. Enter the date, the document number and the description. Enter the destination account into the Debit account column, and  the account of origin in the Credit account. Then add the amount.
You can modify the journal at any time.

Check and customize the Accounts table

Once you have entered the transactions, you can check the Accounts table. You will have an overview of your assets, liabilities, income and expenses, which allows you to keep your balance under control.

Customize the Accounts table to suit your needs: you can add, delete and edit accounts, groups or descriptions.

Enter Opening Balances

In the Opening column enter the opening balances of the Accounts. Negative asset account amounts are entered with a minus sign in front.

Enter the balances of the previous year

If you are creating a new accounting and you want the amounts of the previous year to appear in the statements to be printed, you must insert the values in the appropriate column. Go to the Previous view and in the Previous Year column enter the values.

Get the Profit and Loss Statement and the Balance Sheet

At any time of the year you can create your Balance sheet, which is a financial report of your assets, liabilities and equity and the Profit and Loss statement, which includes income and expenses. You will achieve optimal reports because you can always modify the data until they are perfect. You have the possibility to print out your statements or save them in PDF format.