In order to create an account, go to the Accounts table and enter a number or a code in the Account column.
This same number is then used in the Transactions table as Debit or Credit account.
- The account number can be composed by numbers, letter and separations characters.
- It is not possible to have more than one account with the same number.
- Each account must have a BClass and must belong to a group.
Each account must belong to one of the following BClasses:
- 1 for Assets
- 2 for Liabilities
- 3 for Expenses
- 4 for Income
The BClasse number must be as indicated, regardless the account or group code.
It is also possible to create Off Balance Sheet accounts (for example for warranty down payments, e conditional committements), that must have the following BClass:
- 5 for Off Balance Sheet: Assets
- 6 for Off Balance Sheet: Liabilities
The opening balance of each account is entered in the Opening balance column.
- The Assets balances are shown normally
- The Liabilities balances are entered with the minus sign (negative)
- Usually only the Assets and Liabilities opening balances are entered.
In order to automatically transfer the opening balances for the following year, please visit the Create New Year lesson.
Opening balances difference
In a correct accounting file, the total of the Assets balance should be equal to the Liabilities opening balances, so no differences are shown.
If the totals do not match, the program will show a warning message telling you that there is a opening balances difference.
If you have changed some account numbers and you think the error message is not correct, please Recheck the accounting.
When using Banana Accounting for the first time, the opening balances must be entered manually.