Access this section via the File > File and accounting properties > Accounting section.

Left and right headers

These are the two empty cells at the top where any desired text can be inserted which will be used as a header for print-outs (left and right).

Opening date

The opening date is the date when the accounting begins. It can also be left blank. If a date prior to the opening date is inserted when entries are made, the program will give an error message.

Closing date

This is the closing date of the accounting. It can also be left blank. If a date greater than the closing date is inserted when entries are made, the program will give an error message.

Base currency

The code of the currency in which the accounting is being handled. You can enter any currency code, even the one that are not in the list.  When the code of the basic currency is being changed, the program changes the column headers for the amounts in basic currency using the new code.

In the multi-currency accounting files it is mandatory to select the basic currency, which will work as the functional currency, the one used for the calculation of the Balance sheet and Profit & Loss statement.

 

Changing the Basic currency symbol

If you change the basic currency symbol the program will not change the existing amounts. We advise you to change your basic currency symbol only if you don't have yet entered any opening balances and any transactions.

Accounting file WITHOUT foreign currencies

You can replace the basic currency symbol with the new symbol.

Accounting file WITH foreign currencies

To change the currency code in accounting with foreign currencies refer to the following page Change the basic currency.

 

This section is accessed via File > File and accounting properties > Options section.

Transaction date required

If this option is activated and then a transaction is entered without a date, there will be an error message.

Recalculate totals manually (F9)

If this option is activated, the program will not automatically recalculate the principal groups of the accounting file, but the user needs to use the F9 key.

File from previous year

By using the Browse button, the user can select a file from the previous year.

Smart fill with transactions from previous year

By enabling this function, the program stores the transactions from the previous year. When the new accounting year is created, during the entry of new transactions, Smart Fill automatically suggests entries that were previously used, making data entry easier and faster. This helps reduce errors and save time, especially for recurring or similar transactions from one year to the next.

If you do not wish to carry over the descriptive texts into the new year, simply disable the option.

Use the minus sign (-) as segments separator

When this option is activated, the segments have to be entered in the Transactions table with the minus (-) sign preceding the segment code. When this option is deactivated, the segments need to be entered with the colon sign (:), as in the chart of accounts. The colon needs to always precede the segment code.

Records (+/-) cost centers according to the category

This function is only active for Income & Expenses accounting and Cash Manager. By activating this box, the amount is entered in the cost center (positive or negative) according to the category.

If, instead, this option is not active, in order to enter a negative value, it is necessary to enter a minus sign before the cost center (-CC).

 

Related document: Text input, edit and Smart fill

This section is accessed via the File > File and accounting properties > Address tab.
In this section it is possible to enter data concerning the company or person whose accounting is managed.

 

This section is accessed via the File > File and accounting properties menu >Foreign currency section.

For the explanations of the different tabs please refer to the corresponding page Starting a multi-currency accounting.

 

This section is accessed via the File > File and accounting properties menu > VAT tab.

For the explanations of the different tabs please visit the corresponding page File properties (VAT/Sales tax tab).

 

This section is accessed via the File → File and accounting properties menu → Other tab.

Current language

There are some file texts that the program generates automatically, (e.g. the lines of the Totals table, the transactions on the account card, and the printout of the Enhanced balance sheet); in this tab, the user can indicate the language for these texts (usually the same as the creation language).

Creation language

This is the language chosen and selected when the user creates an accounting file; this language is used for the column headers. If the user wants to change the creation language, then it is necessary to convert the file to a new one using the Tools menu → Convert to new file command.

Extensions

It is possible to indicate extensions of Banana Accounting. When the file is opened, the program will automatically install the extensions.  They can be used for templates or files that are combined with extensions. Other users who open the file receive directions or commands to install the necessary extensions.

The list shows all extensions that can be installed.

Extensions' keywords

Enter a keyword contained in the Banana Accounting extension. Usually these keywords are specified in the installation instructions of the extensions; most extensions don't use keywords to restrict viewing to certain files.

If a script has the @docproperties attribute, the command will be visible in the Extensions menu only for those Banana files that have set the same keyword in the Extensions field. To set multiple keywords, you need to separate them with the ; (example: datev; donations).

 

This section is accessed via the File → File and accounting properties menu → Password tab.

Files can be protected by using a password.

Enter a password for a file without a password

Confirm old password

Leave the cell empty.

New password

Enter the password.

Confirm new password

Enter the same password that you entered in the New Password box

Change an existing password

• Enter the existing password.
• Enter the new password twice. 
• Confirm with OK.

Password compatibility with old versions

Activate this option if you want your password to be compatible with the previous Banana Accounting versions.
This option not recommended because the password is saved in a less secure mode.

How to cancel a password

• Enter the existing password.
• Leave the boxes for the new password empty.
• Confirm with OK.

Forgotten password

For information about a forgotten password, please refer to the Questions and Answers page, Password unlock paragraph.

Note

Using a password does not give a high level of protection. In order to render the data truly inaccessible to third parties, it is necessary to have the appropriate cryptographic software.

This section is accessed via the File → File and accounting properties menu → Texts tab.

In this tab it is possible to enter different keys in order to save extra information, such as the accountant name, for example. These keys and the resulting texts can be taken over and used in scripts.

Key

In this field, input the reference text (e.g.: accountant name).

Value

In this field, it is necessary to input the value related to the key (e.g.: Ocean Avenue, ...).

Add

This button saves the newly entered data.

Remove

This button removes the selected Key.