The headings for Income and Expenses are entered in the Categories table via two principal groupings, which may - in their turn - contain subgroups. The set of categories will determine the profit or loss for the accounting period.
In the example below, there are three principal groupings:
- Group 3 - Total for Categories that have 3 in their Gr column (total Income)
- Group 4 - Total for Categories that have 4 in their Gr column (total Expenses)
- Group 00 - Total for groups 3 and 4 (Total Income and Expenses), which will determine the result for the accounting period.
The columns of the Categories table:
Enter an asterisk in the row that contains the title, to signal a section change, that will be displayed in the enhanced Statement with groups.
(the asterisk is inserted in the "Operating Result" title row in our example).
If different sections than Income and Expense are planned, such as Cost and Profit centers, another asterisk may be entered on the respective title row. Refer to the Sections page for further details and information.
Enter an identifier (numerical or sign) identical to the one entered for each category in the GR column. The totals for each category belonging to the same GR will then be added up (in our example, Group 3 totals the Income Category and group 4 the Expenses category)
Enter a description for the relative Income or Expense Category.
Each Category has an identifier that allows the establishment of the totals for the relevant Group (in our example all categories of Income are GR3, because they will be total in Group 3, Total Income.
This locked column displays the balance of incoming entries. The balance will be updated automatically after each registration.
This locked column displays the balance of expenses. The balance will be updated automatically after each registration.
This locked column displays the balance resulting after income and expenses. The balance will be updated automatically after each registration.