Printouts

Instant information

Account balances, income and expense are on ready display in the Accounts and Category tables.
After each entry of a transaction, balances are adjusted automatically and there is no need to run a report, as you can simply display the Accounts or Categories tables.

Advanced printouts

All printing is run from the Account1 menu, where the different functions for prining are located:

  • Journal by period command. You can display and print the whole table or just a specified period.

  • Account/Category cards command. You may select all cards or define your selection.
    Define the required period in the Period tab and click the required settings in the Options tab. Print settings can be saved in the Composition tab so they can be resumed without them to be having defined again.

  • Enhanced statement command. You may also print a defined period and various options and compositions may be included.

  • Enhanced statement with groups command. You may also print a defined period and various options and compositions may be included.

  • Accounting report command. The required options are displayed in the Accounts table. Reports are possible for current, previous periods or previous years; each period may contain subdivisions and the compositions can be saved.

Example of printout of Enhanced statement with groups

 

 

 

 

Enhanced statement with groups

This feature is only available in version 7.0.4 or higher. It allows the user to obtain the Enhanced statement with groups, with all the options that are available in the Double-entry accounting.

The Enhanced statement with groups makes it possible to:

  • Include all the groups that are present in the Accounts- and the Categories tables nn the printout,
  • Exclude groups or accounts individually
  • Select a subdivision by period
    (for example, in the first semester, one can select to have a subdivision by month or per quarter)
  • Select a subdivision by segment.
Below are listed the explanations pertaining to the Income & Expense only; for complete documentation, please refer to the explanations of the Enhanced Balance sheet with groups page.
 
See also Print Example.
 

Sections

The sections present in the Accounts- and/or Categories table make it possible to define a set of accounts and categories to be printed with the 'Enhanced statement with groups' command from the 'Account1' menu.

  • The sections are indicated in the Sections column of the Accounts- and the Categories table
  • An * (asterisk) indicates the beginning of a section
  • A ** (double asterisk) indicates the beginning of a subsection
  • A # indicates the beginning of the Notes section
  • A section ends once the next one begins
  • Contrary to the Double-entry accounting, it is not possible to use numerical identications for the sections
  • In case no section has been indicated, the program will enter them automatically when the command is used for the first time
    • In the Accounts table "Estate"
    • In the Categories table "Operating result"
  • It is recommended to create separate sections if there are cost centers, segments or clients/suppliers registers.
    In this way, it is possible to print reports with just the information that concerns the user.

 

Configurations of Accounts & Categories

In the dialogue window, you can define how to print the accounts and the categories.

  • The accounts, present in the Accounts table, will always be printed with the balances at the end of the indicated period.
  • The categories will always be printed with the movements of the indicated period.

 

 

 

 

Enhanced Statement

  • The Enhanced Statement gives an overview of the progression of the Estate situation and the operating result of the year. This function is present in the Income & Expense accounting.
  • The Enhanced Statement is calculated and displayed by means of the Enhanced Statement command, from the Account1 menu.
  • In the window that pops up, you have the possibility to insert the header that will display on the first page of the Enhanced Statement; furthermore, a series of options can be selected in order to include further details in the printout. 
  • Transactions without date are being considered as opening transactions and will not appear in the printouts of the Profit & Loss Statement.

See also Print Example.

Page headers

Rows 1-4

These rows allow the definition of the Staement's headers.

Column heade

Initial date

Insert the initial date of the accounting.

Data finale

Insert the final date of the accounting.

Previous year

Insert the final date of the previous year's accounting.

Print pages

Checking the boxes you define the options you desire to appear in the statement printout:

Accounts

The accounts will be printed..

Initial page

The initial page of the document with the file headers will be printed.

Categories

The categories will be printed.

End of page after Accounts

The accounts and the categories will be printed on two different pages..

Include in printout

By selecting the boxes, you choose the options that must appear in the printout.
Some of these options are not available (e.g. Budget balances) if a specific period is selected in the Period section.

Other Tabs

The explanations for the other tabs are available at the following pages:

 

 

Accounting report

  • This command displays the amounts of accounts according to a certain grouping, for a specified period or per subdivision.
  • Transactions without date are being considered as opening transactions and will not appear in the printouts of the Profit & Loss Statement.

Display

You select the desired grouping scheme:

  • Accounts - the Report will show a list of all accounts with the following columns: opening balance, income, expenses and account balance
  • Categories - the Report will show a list of all categories with the following columns: opening balance, income, expenses and account balance.

Options

You select the accounts to be included or excluded:

  • Exclude accounts - only the categories will be printed
  • Include accounts with no transactions - accounts with no transactions will be printed as well
  • Include accounts with 0 balance -  accounts with zero balance will be printed as well
  • Exclude groups without accounts - groups of accounts with zero balance will not be printed.

Other Tabs

The explanations for the other tabs are available at the following pages: