经常性业务

经常性业务表

在经常性业务表中,您可以输入每月重复的所有业务。为了避免总是重复书写相同的文本,可以把发生业务组存储在经常性业务表 (操作菜单) 。这些组用代码标识,只要输入相应的代码就可以检索并输入到发生业务表中。

当定位在发生业务表的记账凭证号列时,程序会提出按代码分组的经常性业务列表。如果选择了其中的一个代码:

  • 程序输入具有相同代码的重复行。
  • 程序使用日期和之前输入的其它值来完成输入的行。
  • 程序在记账凭证号列输入渐进数字 (基于之前输入的值) 。

输入经常性业务

对于重复性的操作,可以创建因果代码来自动恢复数据。

  • 您需要把应定期检索的业务行输入到经常性业务表中 (或从发生业务表中复制) 。
  • 每个经常性业务都会分配一个代码。
  • 记账凭证号列中输入与经常性业务组相关的代码。
    具有相同组代码的行将被一起检索 (多行发生业务) 。

经常性业务

渐进的文件编号 “记账凭证号”
如果在检索经常性业务时,您希望有一个与自动检索不同的记账凭证号,则需要在记账凭证号列中创建一个含有“记账凭证号”代码的行, 并在摘要列中创建您所需的文本。对于以下行,将使用摘要列中指定的文本。

  • "0" 当不需要自动编号时。
  • "1" 渐进编号。
  • "现金-1" 渐进编号的前缀 "现金 -" (现金 - 2,现金 - 3) 。
    该程序将文本末尾所示的数字替换为下一渐进数字。
  • 如果您希望程序建议只有一行一代码,摘要前必须加上:
    • 一个 "*"号:显示只有此行,不显示其它相同代码的行。
    • 一个 "**" 号显示只有此行,但是不要检索此行 (仅标题行) 。
    • 一个 "\*" 允许用户以星号开始摘要,而不被解释为一个命令。

经常性业务表不允许保存自己的视图设置,但可以接收发生业务表中各列的视图和设置

把经常性业务检索到发生业务表中

  • 输入日期和其它应保持不变的列。
  • 记账凭证号列中,选择经常性业务表中定义的代码之一,然后按确定键:
    • 程序用相同的代码输入所有的业务,重复数据列和其它已经输入的值。
    • 记账凭证号列,将插入一个渐进的数字或记账凭证号列中指定的数字。
  • 或者在记账凭证号列指明代码,按 F6 键。

复制发生业务行至经常性业务表

为了把发生业务表内的行复制到经常性业务表中:

格式化列和视图

经常性业务表使用与发生业务表相同的格式和视图。
对于经常性业务表,不可能使有单独的格式。
但是,可以在发生业务表中添加一个新视图,设置一个新的列格式,并在经常性业务表中使用相同的视图。

 

Automatic transactions with recurring deadlines

Automatic transactions are useful for facilitating the recording of repetitive entries, such as subscriptions, insurances or taxes. By using automatic transactions, you only have to enter the entry of interest once, set a few parameters such as the start date, the frequency and the end date and then Banana Accounting Plus will inform you when an automatic transaction is ready to be created and will create it for you.

In Banana Accounting Plus, there are two ways to create automatic entries: directly from the Recurring Transactions table or from the Manage Automatic Transactions dialogue.

Requirements

Adding the End Date and Repeat columns to your accounting file

To be able to activate the commands for automatic transactions, the End Date and Repeat columns must be added; without these columns the commands will not be displayed.

  1. Open your accounting file or create a new accounting from the File menu > New command.
  2. Select the command from the Tools menu  > Add/Remove Functionalities...
  3. The Add/Remove Functionality dialogue will appear with the list of available functionalities.
  4. Select the option Add End Date and Repeat columns in Transactions table
    If this option is not available, check the Banana version and the plan you are using, as described in the Requirements section. 
  5. Click on the OK button.

registrazioni automatiche

 

Creating an automatic transaction from the Recurring Transactions table

  1. Select the command from the Actions menu > Recurring transactions > Create automatic transaction.
  2. The Recurring transactions table will appear with a new row, showing the date of the day in the Date column and the text !Auto in the Doc column, which serves to identify the automatic transaction.
  3. Update the Date column with the date of the first occurrence you wish to schedule.
  4. Display the End Date and Repeat columns with the command from the Data menu > Columns setup... 
    Make sure to check the Visible box for both the End Date and Repeat columns. 
    If these columns are missing, you can add them as described in the Adding the End Date and Repeat columns paragraph.
  5. Add the desired repetition to the Repeat column. For example, if you want a quarterly repetition, enter the text 3MS in the Repeat column.
  6. If the automatic transaction has an expiry date, set it in the End Date column.
  7. Complete the Description, Debit Account, Credit Account and Amount columns.
  8. Select the command from the Actions menu > Recurring transactions > Manage automatic transactions to display the scheduled transactions.

Note: If you use the command from the Actions menu > Recurring transactions > Create automatic transaction from an existing transactions in the Transactions table, the Description, Amount and Accounts columns will show the text of the original transaction.      
The Create automatic transaction command is also available in the context menu of the Transactions table (right-click on a transaction, and choose the Create automatic transaction command).

 

Creating an automatic transaction from the Manage automatic transactions dialogue

  1. Select the command from the Actions menu > Recurring transactions > Manage automatic transactions.
  2. The Manage automatic transactions dialogue will appear.
  3. Click on New automatic transaction button at the bottom of the dialogue.
  4. Complete the necessary fields:
    • Start date     
      Date from which the first automatic transaction will start. When the transactions are generated, this date will be updated with the date of the last automatic transaction created.
    • End Date
    • Repeat
    • Description
    • Account
    • Contra-account
    • Amount
    • CC1, CC2, CC3
    • Name or description (optional)
  5. Click on the OK button.