Documentation Time Sheet hours for employees paid per hour

The free Banana Accounting Plus Time sheet is quick and easy to enter data and instantly provides you with the total hours per day, month and year.

All values, time due, hours worked, absences and holidays are entered and displayed as hours:minutes (10:30).
This uniform approach allows you to enter data quickly and instantly grasp the situation.
The values ​​entered are controlled by the program, if you enter an incorrect value you will immediately notice.

The application allows you to indicate the days and hours agreed as per contract and the hours of work performed.
Thus, there is an immediate vision of the situation, with the difference between what was agreed and what was done.
The Monthly report monthly report to be delivered to your employer is comprehensive and compliant with legal requirements.

To get an overall view of how it works, we recommend consulting the Getting Started page.

Setting the weekly working time

The Time sheet adapts itself to any kind of timetable (fixed, flexible, part-time, or with combined settings).

Indicate the working days and weekly working hours via File properties  → Start.

The hours actually worked are counted with the hourly wage.

• If a certain number of daily working hours has been agreed, it is possible to indicate them as hours due, as for the fixed salary. Thus way there are differences between the expected and the executed.
• If the expected working time is different or changes during the year, it can be adapted, as indicated in the following paragraph Set working period and times.
• The planned Holidays are set directly in the Journal table columns instead.

A change in working time is indicated in the Journal table, using the following columns:

Working and festive days

If you change the days you work during the year, you must enter the appropriate code in the Festive column to indicate the days you work.

• W1. The day of the week will always be considered non working.
• W2. The day of the week will always be considered as working.

For the other possibilities available, see the explanation of the Festive column.

Change of working hours scheduled for the day

Via the Due Code and Due columns indicate the new working hours.

• Due code
  With the WS code, it indicates that starting from this day a value of different hours is set.
• Due
  Enter the number of working hours planned for this day.

For the other possibilities available, see the explanation of the Due Code column.

Difference between the due and the totals

After each entry the program displays in the Journal Table :

• The difference between due daily and the progressive one.
• These are the hours plus or minus the expected.
• The total by month, year and aggregate of the different hour and number columns.
• The total for the holidays is the difference between the set holidays and those used, see Holidays page.
• The carry over to the end of the month and year of the various numerical columns.
• The carry forward is the total of the position also taking into account the values of the previous periods

The carry forward is the total of the position also taking into account the values of the previous periods.

At the end of the month you also know how many hours have been made from the beginning.

Setting the progressive column to 0

By entering "RS" code in the Due code, the progressive balance will revert to 0.

Holidays

To set up your holidays refer to the Holidays page.

Absences and sick leave

Enter the hours of absences for Illness, Holidays, Service or Other.

Add km and expenses

To register km's traveled or expenses incurred which must be reimbursed, a special column is added to the Journal table, via the following command Menu →Data → Columns setup ... 

If the added column is of the Amount Type, the program will automatically sum up in the total rows.

Adjustments and payment of accumulated hours and holidays

The Adjustments column allows you to modify the total hours due / worked.

• If you accumulate hours and they are paid to you, proceed as follows in the row of the day in which they are paid to you:
  • Enter the paid hours in negative in the Adjustments column.
  • In the Notes column indicate "Accumulated Hours Payment".
• If you are paid for accumulated vacations. In the row of the day the holidays are paid:
  • Enter the paid hours in the negative in the Holidays column.
  • In the notes indicate "Accumulated holiday payment"

In both cases, the running balance will decrease.

Multiple rows for the same days

You can have multiple rows where to enter the daily values. To make it clear that it is the identical row to the day, the description is indented in the following lines of the same day.

There are several possibilities to create an additional row for the same day:

• Via the Duplicate row command.
• With the Add row command and then inserting the date of the day (you have to remove the protection from the date column).
• VIA the Add daily line command (only in the Banana Accounting Plus version).

Monthly Printouts

The monthly printout presents all values in summary form.